Software License Management and Harvesting Platform

Track Every License, Right-Size Every Tier, Reclaim Every Unused Seat

Get a live view of every license, user, and feature across your SaaS stack. Spot unused and wrongly-tiered licenses, reclaim seats before they renew, and put them back in the pool for the next hire.

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The difference CloudEagle.ai makes

No More Losing Dollars on Unused Licenses

Imagine: Your organization is paying for software licenses that are either unused or underutilized. What should be an easy cost win becomes an operational burden IT teams keep postponing.

Without CloudEagle.ai

Tracking unused licenses means digging through PDFs in Google Drive and reconciling by hand, or worse, it lives in someone's head.
Unused licenses technically exist, but identifying and reclaiming them is manual and exhausting.
Departments buy on headcount assumptions, not real usage, so they end up with more licenses than they need and no way to reallocate them.
When someone leaves or gets removed from an Okta group, the seat frees up but never returns to the pool, so you rebuy what you already own.
Renewals arrive before anyone reviews whether the licenses are still needed, so you renew at the old count.
Result: You continue to pay for unused or wrongly-tiered licenses, leading to wasted budget and poor ROI.

With CloudEagle.ai

CloudEagle.ai automatically identifies unused and underutilized licenses across your entire tech stack.
AI-powered automation reclaims idle licenses and returns them to the available pool, so the next hire draws from what you already own instead of a new purchase.
With nightly syncs and automated filters, you can track license utilization down to feature-level usage from sources like IDPs, contracts, and direct connectors, ensuring accurate allocation.
Users are automatically placed on the right license tier based on how they actually use the app.
Usage data flows into renewal decisions, so you right-size the license count before you sign, not a year later.
Result: You can easily spot and eliminate license waste, recover spend, and ensure every license is being used effectively.
Testimonials

Teams That Renew on Their Terms

"As our M365 footprint grew, identifying actual E5 usage became critical. CloudEagle.ai revealed 42% of licenses had no premium activity, helping us reclaim 260 seats and cut review time from 3 weeks to 1 day."
Tanuj Choudhry
Tanuj Choudhry
Co-founder & COO
"CloudEagle.ai streamlined our license management, providing centralized visibility and valuable usage insights. Its license reclamation workflows made it easy to deprovision users, harvest unused licenses, and optimize spending."
Fred Chin
Fred Chin
AVP, Head of IT Operations
“The existing license process was manual, spreadsheet-based, time-consuming, and prone to errors. With CloudEagle.ai's centralized visibility we reclaimed unused licenses and gained real-time insights, drastically reducing costs and strengthening our security posture.”
Henry Zheng
Henry Zheng
IT & Security Officer
"Due to a lack of real-time usage insights, we were unaware that many licenses went unused. CloudEagle.ai has changed that by simplifying the process, providing complete transparency, and helping us better manage and optimize our licenses."
Customer Image
Devin Murphy
Senior Accounting Manager
Read the full customer stories

Centralize License Management in One Dashboard

Effortless License Management with Deeper Usage Insights

Stop piecing licenses together across your IDP, finance system, and directory. See purchased, provisioned, and used licenses on one dashboard.
Nightly syncs ensure your license data is always up to date for all apps, not just core ones.
Correlate multiple data sources such as IDPs, contracts, and app connectors for a unified view
Granular license type filtering, including M365 E3 vs. E5, to ensure accurate allocation.
CloudEagle.ai license management dashboard showing licenses bought, provisioned, and usage levels across SaaS vendors.
CloudEagle.ai license harvesting workflow setting an inactivity rule to reclaim unused licenses automatically.

Automatically Reclaim Unused Licenses

Reclaim unused and misallocated licenses automatically, providing continuous savings and better control over your spend.
Automatically deprovision unused licenses after 30, 60, or more days of inactivity, saving you money.
Set harvesting to run weekly or monthly, auto-email inactive users, and reclaim seats from non-responders.
CloudEagle.ai handles the entire process, tracking, notifying, and deprovisioning users.

Feature-Level Usage on Every License, Not Just Logins

Get feature-level visibility across every license with direct app connectors powered by intelligent software license management tools.
Track feature activity, logins, and active vs. assigned users.
Real-time syncing with over 500+ integrations  and multiple ingestion sources.
View cost per license and surface savings opportunities in seconds.
CloudEagle.ai feature-level utilization view comparing Microsoft 365 license tiers against active, inactive, and unassigned users.
CloudEagle.ai renewal tracking view showing upcoming contract renewals with opt-out dates and spend per vendor.

Right-Size Licenses Before Every Renewal

See usage against upcoming renewals and cut the license count to match what teams actually use before you sign.
Get alerts ahead of each renewal so you review the license count before it locks in.
Reassign or reclaim seats automatically when employees leave or change roles, synced from Workday and your HRIS.
Renew at the right tier and quantity, backed by real usage data.

AI-powered Metadata Extraction

Easily upload your contracts or connect your Contract repository like Ironclad, Zip, Coupa, and our AI will extract the metadata and organize everything for you, saving time and reducing errors.
No more manual data entry, everything is automatically organized.
All your licenses and spending data are in one place, easily accessible.
AI ensures accurate data extraction, so you can trust your records are up-to-date.
CloudEagle.ai AI-powered contract extraction pulling vendor details and associated apps from an uploaded contract.

Manage All Your SaaS and AI on One AI-Powered Platform

The capabilities that keep every license accounted for, and where to go deeper.
GO DEEPER
Homelane reclaimed 260 M365 E5 seats
42% of E5 licenses had no premium activity.
RingCentral cut license costs
Centralized visibility and automated reclamation across the stack.
Cut unused licenses before renewal
Find dormant seats and reclaim them before the contract locks in.
Paying for a tier your team never needed
Spot over-licensed users and right-size the tier.
The hidden waste in your SaaS stack
audit your portfolio for unused licenses, duplicate tools, and shadow IT.
Optimizing Salesforce License Spend
reclaim overprovisioned Salesforce seats and recover spend.

Frequently Asked Questions

Can't find the answer you're looking for? Contact us, and our team will be happy to help.
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1. What is license management in SaaS?

SaaS license management is tracking every license you own, who it's assigned to, and how much each one is used, so you stop paying for seats nobody touches. CloudEagle.ai shows purchased, provisioned, and used counts on one dashboard.

2. What is license harvesting and how does it work?

License harvesting automatically finds idle licenses and reclaims them so the seat returns to your pool instead of renewing unused. CloudEagle.ai flags inactive seats, notifies the user, and deprovisions the ones that come back unused.

3. What is the difference between license management and software asset management (SAM)?

SAM governs all software assets, including on-premise and hardware-tied licenses. SaaS license management covers cloud and subscription software specifically. CloudEagle.ai focuses on SaaS and integrates with ITAM tools like Flexera rather than replacing them.

4. What are the different types of SaaS licenses?

Most SaaS licenses are per-user, tiered (Basic, Pro, Enterprise), usage-based, or free. The tier matters as much as the seat count, since paying for premium features people don't use is common waste. CloudEagle.ai reads license type down to the tier, like M365 E3 vs E5.

5. How does license management reduce SaaS costs?

It cuts cost three ways: removing unused licenses, downgrading users on a premium tier who only use basic features, and reassigning freed seats instead of buying more. CloudEagle.ai automates all three, so savings are continuous, not a yearly cleanup.

6. How can I track unused or underutilized licenses?

Measure real usage, not just logins, since a user can authenticate and still do nothing. CloudEagle.ai tracks feature-level activity across 500+ integrations, showing active vs assigned users and last login per license.

7. How do I reclaim and reassign unused licenses automatically?

Set harvesting workflows that run on a schedule against usage thresholds. CloudEagle.ai detects inactivity, emails the user, deprovisions non-responders, and returns the seat to your pool for the next hire, ending the buy-what-you-already-own pattern.

8. How does license management handle employee onboarding and offboarding?

New hires get the right licenses on day one, and leavers have theirs reclaimed automatically. CloudEagle.ai connects to HRIS platforms like Workday, so a role change or exit triggers a review of the licenses tied to that person.

9. How do I right-size licenses before a renewal?

Right-sizing means reviewing real usage against your seat count while you still have leverage, before auto-renewal locks last year's number. CloudEagle.ai maps feature usage to tiers ahead of each renewal so you cut the count and downgrade where it fits.

10. What are the risks of poor SaaS license management?

Poor software license management costs you three ways: wasted spend on idle seats, security exposure from unwatched active accounts, and compliance gaps when you can't prove access. CloudEagle.ai keeps usage, spend, and access visible and logs every reclaim for audit.

Smarter License Management and Harvesting for Spend Optimization

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