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Managing your software apps has never been easier, especially in an organization with 200+ applications. Most companies still use spreadsheets to manage SaaS apps and often wonder why their SaaS spending is out of control.
It's 2023, and the recommended practice is to use SaaS application management software to manage your SaaS platform. They assist IT teams by providing complete app visibility and helping finance teams optimize SaaS spend.
But hold on; there's more! These platforms not only make management easier, but they also include various features to ensure that you get the best ROI from your SaaS stack.
However, there are many SaaS application management platforms on the market. How do I select the right application? We did our research and have compiled a list of the best SaaS application management platforms to save you time.
So, let’s get started.
SaaS Application Management: What is it?
SaaS App Management is the practice of actively monitoring and managing all software-as-a-service (SaaS) apps in the business's technology portfolio, including purchasing, onboarding, licensing, renewals, as well as off-boarding.
SaaS management systems help manage SaaS portfolios more easily. They provide 100% app visibility, cost optimization insights, automated workflows for repetitive tasks, accurate usage tracking, and integrations. All of this is available under one roof.
Whether for small businesses or big enterprises, SaaS application management tools help businesses keep their SaaS investments under control while enabling them to scale up as their business needs evolve.
SaaS application management is not limited to just managing the applications. It encompasses the entire strategy of managing the entire SaaS lifecycle, from purchasing to renewals.
Why is SaaS app management vital for organizations?
With numerous businesses moving to SaaS solutions to deliver more effective and affordable services, managing a SaaS app can be challenging. This is where SaaS application management platforms come into play. These tools enable businesses to
- Provide app and spend visibility.
- Track usage data.
- Identify redundancies in spend and utilization.
- Stay compliant by mitigating risks.
- Generate reports on apps, vendors, and spend.
- Identify cost-saving opportunities.
Businesses can stay on top of their competitors regarding security, spending, and productivity by leveraging SaaS app management solutions.
As a result, investing in a dependable SaaS management platform has become an imperative requirement for any firm trying to improve its SaaS operations management and remain competitive in the industry.
9 Best SaaS Application Management Platforms
Let's explore some of the noteworthy SaaS application management solutions that are worth your consideration.
1. CloudEagle
CloudEagle is a top SaaS app management platform with a plethora of functionality for managing SaaS applications, spend, and streamlining procurement.
It can provide complete SaaS visibility, automate SaaS procurement, centralize vendor and contract management, and automate employee onboarding and offboarding. The platform is appropriate for SMBs and enterprises alike.
App discovery and cost optimization
CloudEagle provides a birds-eye perspective of a company's full SaaS stack with 600+ integrations, browser extensions, SSO, HRIS, and finance integrations.
It sends proactive alerts when a user purchases an unsanctioned application, thus helping you prevent shadow IT from the source. It also provides accurate app usage data and segments underutilized, duplicate, and hidden apps to help you make necessary cost optimization decisions.
Analyze license usage, deprovision users with low usage, and reallocate the licenses to users who need them.
Leverage the usage data during negotiations and right-size your licenses or downgrade to lower pricing tiers based on your usage to increase your SaaS savings.
Remediant faced challenges managing apps across platforms manually. They selected CloudEagle to track apps, monitor spending, and manage licenses.
Integrated with SSO, finance, and HRIS systems, CloudEagle provided a centralized dashboard. This enabled Remediant to streamline operations, automate app tracking, and manage spending and licenses effectively.
Read the detailed success story here.
Procurement workflow
CloudEagle's agile procurement workflows can help you streamline the procurement process. Slack for procurement is available; users can raise purchase requests in Slack, and it will notify the relevant stakeholders.
A Slack channel will be automatically created when the procurement request is raised. Stakeholders can communicate with each other in the channel and make a well-informed purchase decision.
Renewal monitoring
Stay ahead of renewals with CloudEagle’s renewal workflows that initiate 90 days in advance. It will notify relevant stakeholders and keep escalating until one acts on it and renews the contract.
Just like procurement, you can also initiate renewal workflows via Slack, and it will automatically create a private channel with relevant stakeholders. You can communicate with the team, leverage the usage insights, and decide whether to renew the contract or downgrade the pricing plan.
Wefunder faced challenges with automatic renewals, missed deadlines, and manual spend tracking. They implemented CloudEagle to centralize vendor info, migrate contracts with metadata, and automate renewals 90 days ahead. This allowed them to cancel underperforming contracts, renegotiate terms, and achieve significant cost savings.
Read the detailed success story here.
Assisted buying
CloudEagle will assign SaaS buying experts to negotiate for you and help you select the best SaaS software. They will undertake vendor research on your part and use price benchmarking data to negotiate on your behalf to purchase the right application at the right price.
Additional features
- It also enables users to conduct vendor research, manage contracts in one location, and get specific application usage insights for improved negotiations with vendors.
- Automatically provision and deprovision users to and from apps.
- Customer reports that provide historical app and spend data.
- Application library consists of 150,000 applications.
- Price benchmarking data
- Vendor and license management
- Pre-negotiated vendor discounts
Listen to Eric Silver's insights to learn how CloudEagle can optimize your spending and deliver a high ROI. He shares how CloudEagle helped RingCentral achieve a 3x return through app rationalization, renewal benchmarks, and team integration, significantly improving efficiency.
Know the full story here.
Pricing
A 15-day free trial is available. The starter plan is priced at $1000 per month. Each plan has guaranteed savings based on the amount spent.
2. Sastrify
Sastrify is a SaaS application management software aimed at cost reduction. It offers pricing benchmarks to assist you in discovering areas where you may save money on SaaS, allowing you to negotiate better terms with vendors.
You can keep track of SaaS licenses and invoices with Sastrify. The platform also gives you access to a team of SaaS professionals, saving you the bother of increasing your internal management team.
Sastrify's services are excellent for small IT teams on a tight budget. The platform's key features include assistance from SaaS procurement professionals, negotiating agreements on your part, and forecasts of SaaS spending.
Pricing
The Starter plan is priced at $2,990 per month, which is billed annually. The pricing changes as per your annual SaaS spend.
3. Quolum
Quolum simplifies SaaS purchasing by handling all the tedious tasks while letting you and your staff focus on managing your core business. It assists the IT, finance, and procurement teams in effectively managing applications, minimizing waste, and streamlining the purchase process.
The best feature of this solution is the Quolum expenditure card, which simplifies SaaS purchasing. Easily manage recurring costs, renewals, and product trials with the #1 expense card designed specifically for SaaS purchases.
Pricing
You can sign up for free. For more pricing information, you need to contact the Sales team.
4. Zylo
Zylo is a SaaS application management software that employs an AI-powered engine to keep an up-to-date database of your SaaS apps, allowing you to easily determine what apps need to be renewed or canceled.
You may also utilize the platform to find unneeded licenses that you can redistribute or cancel to save money. Zylo assists you in determining which apps are failing by comparing them to industry benchmarks, allowing you to replace them with ones that fulfill your business demands.
The comprehensive analytics feature of Zylo provides insights into how your workforce operates, allowing you to manage your SaaS portfolio, anticipate future demands, and guarantee that staff have the right licenses to execute their jobs.
Pricing
Contact the team to get a customized quote.
5. Zluri
Zluri is a SaaS application management platform that employs analytics on data to streamline app discovery, management, optimization, and compliance. The platform allows businesses to save money by eliminating redundant apps, finding underutilized resources, and integrating apps with overlapping functionalities.
SaaS operations management like procurement, onboarding, and renewals may be automated using Zluri, freeing up precious time for IT workers. Zluri also helps improve security by tracking and eliminating unprotected apps and managing compliance concerns.
Zluri assists enterprises in achieving enhanced efficiency and effectiveness in SaaS application management by using the power of data-driven insights.
Pricing
They have three pricing plans: Starter, Growth, and Enterprise. You can have to contact their Sales team for pricing details.
6. Tropic
TropicApp is a SaaS procurement platform that helps businesses simplify and streamline their purchasing processes. IT, procurement, and finance departments may use TropicApp to successfully manage SaaS apps, expedite procurement processes, and streamline SaaS spend management.
With this SaaS app management tool, you can discover SaaS apps, streamline approvals, and keep track of all SaaS contracts from a single, easy-to-use interface. TropicApp also provides an end-to-end procurement process option, allowing you to relax while their specialists do the work.
Overall, TropicApp is an effective solution that can help your company save both resources and time while optimizing the SaaS buying process.
Pricing
Tropic has three pricing plans: Essentials, Plus, and Premium. You have to contact the team to get more information.
7. Torii
Torii is an IT management app that enables businesses to discover, audit, and regulate SaaS app usage within their work environment. IT managers can use Torii to improve the efficiency of SaaS licenses and set up workflow automation for repetitive activities, easing SaaS management.
Torii's ability to streamline shadow IT management without being intrusive to users is one of its primary benefits, allowing enterprises to restore control of their IT landscape.
The platform provides a readable, user-friendly interface focusing on visibility, workflow, and automation, as well as insightful data with simple visualizations and real-time reporting. In terms of workflow,
Pricing
Contact the team for pricing information.
8. Productiv
Productiv is a SaaS application management platform that provides useful insights and statistics on application engagement, assisting businesses in understanding how their employees use software to work efficiently and interact.
Productiv's analytics provide a full assessment of user activity by evaluating login data after logging in. This, in turn, can aid in more intelligent license allocation and more efficient renewals, resulting in data-driven decisions that increase the total value of SaaS services.
Pricing
Contact the team for pricing information.
9. Spendflo
Spendflo is a SaaS application management platform that makes SaaS management easier for businesses of all kinds.
It provides an easy-to-use interface, enabling companies to choose and acquire the best apps for their needs.
Spendflo additionally offers automated workflows to help simplify the SaaS purchase approval process and analytics and visualization features to help users assess usage and optimize their SaaS apps.
Spendflo's Sentiment Hub also allows users to instantly evaluate customer feedback and public opinion on their software. Its Vendor Trust function enables customers to have confidence in the vendors from whom they are purchasing. Overall, Spendflo is an effective solution that can help organizations save up to 30% on SaaS costs.
Pricing
The base plan starts at $2,500 per month which is billed annually. The pricing varies based on the spend.
Looking for a more detailed list ?
Conclusion
For businesses looking for ways to optimize their SaaS stack and investments and maximize their spending, this article on the best SaaS application management platforms in 2023 will help you choose the right one.
Remember, you must see the whole picture when selecting SaaS management platforms. The tool must be capable of managing your apps, spend, vendors, and automating repetitive tasks like procurement, renewals, provisioning, deprovisioning, and many more.
We listed the platforms and what they do; the choice is yours. Either you choose one platform that does it all, or you can choose 2 or 3 different platforms for various use cases; we’ll leave that to you.
CloudEagle, Zylo, and Productiv are some of the best SaaS app management platforms that help you manage the entire SaaS lifecycle. Book a demo if you want to know more about how CloudEagle can help you optimize SaaS spend.
Frequently asked questions
1. What are the advantages of using SaaS management software?
It can help businesses save money by lowering the risk of over- or under-licensing and helping them gain visibility into their SaaS stack with centralized access to data on usage, etc.
2.What features should SaaS management software have?
When selecting SaaS app management software, consider the following key characteristics: Application discovery and inventory, Licensing management, Onboarding and offboarding, Usage insights, and Integrations.
3. What is the average cost of SaaS management software?
The cost of SaaS management software varies substantially depending on the exact product and features provided. Some vendors give free versions with limited features, but others charge monthly or annual subscription costs based on the number of users or apps managed.
