Aira lacked a centralized inventory for storing SaaS contracts and invoices, resulting in dispersed data across inboxes and shared folders. This decentralized storage caused difficulties in tracking and often resulted in missed SaaS renewals and auto-renewals of multiple contracts.
Aira Centralized their SaaS Contracts and Invoices using CloudEagle
“CloudEagle was the right choice for us. “We got a centralized view of all the SaaS contracts, and the team doesn’t have to chase behind employees’ inboxes anymore.”
- Troy Otilio, CEO, Aira
1350 hrs/yr
Saved on renewals
1170 hrs/yr
Saved in contract management
$485,600
Total Savings Realized
Challenge
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Solution
Aira chose CloudEagle for comprehensive SaaS management. CloudEagle integrated with Aira's internal systems to extract contract information and organize all SaaS contracts and invoices into a centralized dashboard, ensuring timely renewals and preventing auto-renewals, providing relief to procurement and finance teams.
Result
CloudEagle provided Aira with centralized SaaS contract and invoice management, ensuring documents weren't lost in inboxes or folders. Renewal workflows initiated 90 days before renewal dates, aiding renegotiations. Dynamic filters streamlined contract retrievals, saving the team time and enhancing efficiency.
Key Highlights:
CloudEagle's contract management module centralized Aira's contracts and invoices, enabling efficient renewal workflows for timely contract renewals.
Challenge
We recognized the importance of securely storing SaaS contracts, given their sensitive nature. However, we had our SaaS contracts and invoices distributed across various locations, including employees' inboxes and shared folders.
What we lacked was a centralized inventory to consolidate all this sensitive data in one secure location.
Our decentralized storage approach resulted in the team frequently overlooking SaaS renewals, unintentionally leading to multiple contracts auto-renewing.
Solution
"CloudEagle was exactly what Aira needed. With easy integration and comprehensive dashboards, managing contracts became a breeze. The renewal workflows ensured timely renewals, saving time and hassle for Aira's team."
- Troy Otilio, CEO, Aira
Right contract management solution
Aira started actively looking for a contract management solution that not only managed contracts (like most platforms in the market do) but was also a holistic platform that could do more. They decided to proceed with CloudEagle, as it can manage Aira’s entire SaaS lifecycle, including procurement, renewals, contracts, apps, and SaaS vendors.
Easy and quick onboarding and integration
During the onboarding process, the first step for the CloudEagle platform was to integrate with Aira's internal systems to extract contract-related information. We helped Aira’s team upload all their SaaS contracts to the CloudEagle platform, and everything started coming into place.
Comprehensive dashboard and renewal workflows
CloudEagle organized all the SaaS contracts and invoices in one centralized dashboard and helped Aira’s team quickly retrieve and verify the contracts whenever needed. Aira’s procurement and finance teams were relieved that their contracts won’t be auto-renewed anymore, as CloudEagle’s renewal workflows will initiate 90 days before the renewal date and remind the team to renew on time.
Impact
Centralized contract management
CloudEagle enabled Aira to centralize SaaS contracts and invoices, preventing the risk of loss in inboxes or shared folders. Centralized contract management led to substantial reductions in contract management and metadata extraction time. This efficiency resulted in an impressive annual saving of 1,170 hours in contract management time.
No more missed renewals
CloudEagle streamlined Aira's SaaS contract renewals, automating the process and saving a 1350 hours per year in renewals. This freed up valuable time for Aira's team to focus on other strategic initiatives. The workflows, triggered 90 days before deadlines, ensured timely renewals and negotiations, leading to a remarkable cost savings of $485,600!
Contract retrievals made easy
Aira's team efficiently retrieved SaaS contracts and invoices using CloudEagle filters, saving time and eliminating manual searching. With dynamic filters offered by CloudEagle, finding specific documents wasn't challenging anymore.
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