CloudEagle.ai Provides Spend and Usage Visibility for Acquisitions

Get Free Savings Analysis

20%

Reduction on SaaS spend

1830 hrs/yr

Saved in SaaS management

1180 hrs/yr

Saved in renewals

44

Types of custom reports

70%

Time reduction on SaaS management

30 mins

For CloudEagle onboarding

Challenge

A leading media company struggled to manage its expanding SaaS portfolio using Flexera, which lacked clear visibility into total app usage and spend.
This limited visibility made it difficult to optimize software costs, negotiate vendor contracts effectively, and maintain compliance.

Solution

The company implemented CloudEagle.ai alongside Flexera to enhance app discovery and license management through automated license harvesting.
CloudEagle’s AI metadata extraction streamlined contract management, setting up automated renewal reminders and enabling smarter vendor negotiations.

Result

With CloudEagle.ai, the company gained complete visibility into its SaaS portfolio and reduced manual tracking efforts.
Automated insights helped reclaim unused licenses, right-size JIRA and Zoom access, and achieve significant cost savings through smarter renewals.

Challenge

Our customer, a leading residential and commercial services provider, frequently acquired other companies but lacked visibility into the combined SaaS landscape. After each acquisition, the IT and finance teams struggled to identify duplicate apps, merge contracts, and track spend by entity or department.

The decentralized SaaS management process made it difficult to see which vendors were paid, what tools were being used, or where licenses were going unused. Without accurate reports on department-level spending or ROI, finding cost-saving opportunities and optimizing budgets became nearly impossible.

Solution

CloudEagle.ai generated detailed spend reports by entity and cost center, giving complete visibility into organizational spending patterns.
Integrating with SSO, finance, and HRIS systems, it provided a unified view of app usage, vendor spend, and departmental costs.
The advanced reporting module enabled custom reports for ROI analysis and smarter, data-driven decisions.
Historical spend data offered insights into long-term trends, helping identify cost-saving opportunities.

Why CloudEagle.ai?

The customer chose CloudEagle.ai for three key reasons:

Centralized spend data from multiple systems for easy financial tracking.
Seamless integrations ensured accurate app usage, payments, and expense tracking with little manual effort.
Robust reporting tools provided deep insights to improve budgeting and ROI management.

Impact

“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”

Usage Optimization

CloudEagle.ai provided a unified view of the SaaS stack, streamlining license tracking and app discovery.
It reduced manual tracking efforts by highlighting underused or redundant licenses, saving significant time.
The increased transparency improved operational efficiency, allowing the team to focus on more strategic tasks.

Financial Intelligence

AI-driven contract management features helped the organization stay ahead of renewal dates.
Automated reminders and contract detail extraction facilitated timely, proactive negotiations.
This led to better vendor terms, pricing adjustments, and significant cost savings by negotiating from a place of knowledge.

Operational Efficiency

CloudEagle.ai identified unused licenses and helped avoid unnecessary purchases by reallocating them efficiently.
The organization downgraded excess licenses (e.g., JIRA and Zoom) to align with actual usage needs.
This resulted in substantial savings, ensuring that software spend was optimized and aligned with the company’s actual needs.

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