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To foster a productive working environment, you must onboard new hires quickly and securely. This ensures they can start working and be productive from day one. However, manually setting up user accounts and permissions can cause delays and frustration.
That’s where CloudEagle.ai comes in. Its auto-provisioning workflows let you automate the entire onboarding process, ensuring new hires have instant access to the apps and systems they need.
The platform also ensures tight security by granting employees access only to the resources they need based on their roles and departments. This fast, secure process boosts productivity and saves HR and IT teams time. With CloudEagle.ai, onboarding is quicker, easier, and safer.
Let’s see how CloudEagle.ai’s onboarding workflows boost productivity from day one.
TL;DR
- Manual onboarding is time-consuming, requiring HR and IT teams to spend countless hours setting up accounts and granting app access. Mistakes like incorrect permissions or missed steps can create security risks, making the process frustrating for everyone.
- CloudEagle.ai’s auto-provisioning workflows automate the onboarding process, giving new hires instant app access. This makes the experience faster, smoother, and error-free.
- With onboarding automation, HR and IT teams can focus on more important tasks, while new hires can start contributing right away. This saves time and allows teams to work on strategic goals.
- CloudEagle.ai ensures accurate access control, reduces human errors, and tracks permissions to meet audit and compliance needs. This protects sensitive data and eliminates security risks like lingering access for ex-employees.
- Every new hire follows a consistent, streamlined onboarding process with pre-configured workflows. This ensures a smooth start and strengthens their connection with the organization, leaving a positive first impression.
The challenges of manual onboarding
Employee onboarding can be a lengthy and inefficient process when done manually, leading to the following challenges:
- Time-consuming and resource-heavy: Manual onboarding requires considerable time and effort from HR and IT teams. This diverts valuable resources from other important tasks, reducing the organization's overall productivity.
- Risk of human error: When done manually, onboarding processes are more prone to errors. Human errors, like missing a necessary document or missetting user permissions, can cause delays and create issues.
- Inconsistent processes: Without a standardized system, each new hire will undergo a different process, leading to inconsistencies. This can make it challenging to ensure that every employee receives the same level of support and app access.
- Difficulty tracking progress: Without a clear, automated system, tracking the status of each onboarding task can be difficult. This can lead to confusion and missed deadlines, delaying the completion of onboarding.
- Security risks due to delays: Delays in provisioning access or permissions for new hires can lead to security risks. Employees may not have the tools and access needed to perform their jobs securely, increasing the likelihood of errors or breaches.
How can you automate onboarding with loudEagle.ai?
With CloudEagle.ai, you can simplify key onboarding tasks, making the process faster, secure, and error-free. It integrates with over 500 tools, including your existing systems, and uses pre-configured workflows to easily provision accounts, assign permissions, and securely set up new hires.
Let’s see how you do this with a step-by-step process.
Step 1: Navigate to the “Access Management” module on the CloudEagle.ai platform. Select “Auto-Provisioning” to set up workflows for granting app access to new employees.
Step 2: Configure the “Global Auto-Provisioning” settings.
Step 3: On the settings page, define the source of auto-provisioning (e.g., Okta sign-on details), specify the days and times for auto-provisioning, and select the required time zone.
Step 4: After setting up global auto-provisioning, click “Add Rule.” Enter details such as department, job title, and location for when a new user joins.
Step 5: Assign users to the appropriate Okta groups based on their roles and requirements.
Step 6: Select the apps to be provisioned to the new user in this section of the page.
Step 7: After entering all required details, click “Save” to apply the rule.
Step 8: Once the rules are set, when a new employee joins the company, the onboarding workflow will automatically start for them based on these rules.
Alice Park, the IT Ops Manager at Remediant, used to manually grant user access whenever an employee joined, which took up a lot of her time. After Remediant started using CloudEagle.ai, Alice automated the onboarding process, making it quick and easy to provide app access without any manual work.
Take a look at Alice Park's testimonial from Remediant, where she discusses how CloudEagle.ai simplified and streamlined their employee onboarding process.
Key Benefits of Automated Onboarding with CloudEagle.ai
Automating onboarding with CloudEagle.ai will benefit your HR teams and new hires. It speeds up the process, enhances security, and improves efficiency by removing manual tasks and streamlining workflows.
Here's how CloudEagle.ai transforms onboarding:
1. Saves time and effort: CloudEagle.ai automates manual tasks, cutting down the time and effort needed to onboard new hires. HR and IT teams can focus on more important work while the process runs smoothly without the extra effort.
Know how automating onboarding with CloudEagle.ai can save up to 500 hours annually.
2. Ensures consistency across teams: With pre-configured workflows, all new hires follow the same steps, no matter their role or team. This ensures a uniform process, where nothing is overlooked, and everyone gets the same experience. Organizations with a standardized onboarding process see a 50% boost in the productivity of new hires.
3. Improve security: Improve security: Automating onboarding reduces human errors, ensuring new employees receive the correct access and permissions. With CloudEagle, you can set up privileged access, time-based access, and location-based access for different employee app access requirements, further enhancing security.
“It’s not enough to protect your data; you need to protect your customers’ data too," Satya Nadella, CEO of Microsoft.
4. Faster onboarding experience: CloudEagle.ai speeds up onboarding by removing manual delays. New hires get the tools and access they need right away, helping them get to work faster. This not only boosts their productivity but also makes the whole process smoother for both employees and HR teams.
According to Talmundo, 78% of employees with a positive onboarding experience feel a stronger connection to their company and hold a more favorable view of their employer.
5. Aids compliance by tracking access: Compliance is an ongoing process, and failing to maintain it can lead to severe penalties and issues.
Therefore, you don't want compliance problems to result in consequences. To manage this, you need a tool like CloudEagle.ai to track who has access to what, making it easy to stay on top of compliance audits and regulatory requirements. This simplifies the process and ensures access control is always in check.
Conclusion
With CloudEagle.ai, you can automate the employee onboarding process quickly and securely. It streamlines app access for new hires, saving HR and IT teams valuable time by eliminating manual setup and app access permissions management.
CloudEagle.ai ensures that employees receive the appropriate access based on their roles and departments from day one, reducing errors and speeding up the onboarding process. This allows new hires to start contributing immediately, boosting productivity.
Are you ready to automate employee onboarding and boost productivity from day one?
Schedule a demo with CloudEagle.ai to streamline your onboarding process today.
