Top 7 Lumos Alternatives and Competitors

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Is managing your SaaS applications becoming a headache for your IT team? As your business expands, the number of SaaS apps you use grows, making tasks like tracking app usage, handling licenses, and ensuring compliance increasingly complex.

To regain control over your SaaS environment, adopting a dedicated SaaS management platform can be crucial. A solution like Lumos can automate routine IT tasks and provide deep insights into how your applications are used.

Lumos is a powerful SaaS management platform to manage SaaS apps and expenses effectively. It offers tools for monitoring application usage and controlling your software assets.

However, there are several other platforms available that may offer broader functionalities and potentially better value than Lumos. In this article, we'll explore top Lumos alternatives that can help you optimize your SaaS management strategy and make a more informed decision.

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TL;DR

• Lumos is a SaaS management platform with features like usage tracking, renewal alerts, and spending analysis but lacks comprehensive security information and advanced integration options.
• CloudEagle.ai offers a more complete SaaS management solution, with features like spend and application discovery, automated workflows, contract management, and assisted buying, making it a strong alternative to Lumos.
• Productiv, Tropic, Flexera, Zluri, Torii, and Sastrify are other notable Lumos alternatives, each offering unique strengths in areas like vendor management, license optimization, and compliance.
• CloudEagle.ai stands out with its extensive integrations, automated license management, vendor negotiation support, and detailed cost optimization features, offering a well-rounded solution for managing SaaS portfolios.
• If you’re looking for a SaaS management platform with more robust features than Lumos, CloudEagle.ai is a top choice that can streamline operations, reduce costs, and provide better control over your SaaS environment.

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Lumos - Features and Challenges

Lumos is a powerful SaaS management platform designed to help you take control of your software assets. It provides a centralized solution for managing and optimizing your SaaS tools.

With Lumos, you can catalog all your SaaS applications, including those that may not be officially sanctioned. This comprehensive visibility allows you to track and manage your software inventory more effectively, helping you avoid redundancy.

Lumos also helps you manage licenses and optimize costs. Its features, such as automatic renewal alerts, budgeting tools, and spending analysis, enable you to control and reduce your software expenses.

Features

• Usage Tracking: You can gain insights into how frequently each application is used, which helps you understand your software consumption patterns better.
• Renewal Alerts: Receive timely notifications for upcoming license renewals so you can avoid last-minute surprises and ensure that renewals are handled promptly.
• Spending Analysis: Analyze your software spending to identify opportunities for cost savings. This feature helps you eliminate underutilized applications.
• Negotiation Support: Get valuable insights and data to assist you in negotiating better terms with your vendors.
• Performance Metrics: Track software performance and user satisfaction metrics to ensure your applications are delivering value.

Lumos will always help your business manage the overall SaaS landscape easily, especially when your business relies on many SaaS applications. This makes Lumos an invaluable tool for your organization.

Cons

• While Lumos focuses on core SaaS management features, it does not currently include detailed security information for SaaS apps.
• Lumos offers fewer options for handling user removal compared to more complex systems.
• Many users reported a lack of some commonly used integrations.

The UX/UX elements in Lumos might occasionally feel a bit unconventional. Enhancing clarity around user access and the types of access available could further improve the overall experience and make it more intuitive for everyone.

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Best Lumos Alternatives and Competitors

1. CloudEagle.ai

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CloudEagle.ai is an all-in-one SaaS management platform designed to manage and procure SaaS solutions while simplifying access governance and vendor negotiations. It assists in discovering, optimizing, governing, and renewing your business's SaaS applications.

CloudEagle.ai provides complete visibility into your SaaS ecosystem, enabling more efficient governance and avenues for optimization while providing recommendations to cut down on SaaS costs.

It also provides SaaS negotiation assistance specifically designed for businesses with smaller procurement teams. When you outsource such tasks to CloudEagle.ai, you can focus on more sensitive business objectives while our SaaS buying experts will do the heavy lifting for you.

In contrast to Lumos’s integrations and access control, which are limited to just access governance, CloudEagle.ai offers comprehensive features that cover the entire SaaS lifecycle. This makes it a more comprehensive platform for the price offering compared to Lumos.

Key Features

Spend and Application Discovery

With CloudEagle.ai’s application discovery feature, you can monitor every app within your SaaS stack. The platform offers over 500 integrations, providing a comprehensive overview of your SaaS portfolio. It can consolidate and manage apps, spending, contracts, licenses, and vendors all in one place.

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This platform also helps you with categorization and resource allocation. CloudEagle.ai can efficiently categorize apps, making distinguishing between marketing and product applications simple. This allows you to monitor usage at the department level and effectively reduce costs.

Moreover, CloudEagle.ai eliminates the need for spreadsheets, acting as a one-stop solution for all your SaaS management requirements. It also detects both authorized and unauthorized applications, helping you proactively prevent shadow IT from the start.

License Management

The days of surface-level application tracking are gone. With CloudEagle.ai’s direct integrations and Excel uploads, you will receive detailed feature-level usage for each license. From a single dashboard, you can effectively manage license types, monitor assigned and active users, track login frequency and activity, and see the dollars spent on each license.

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If direct integration isn’t available, this Lumos competitor got you covered. Just upload your license file, and CloudEagle.ai’s AI will automatically extract contract metadata, organizing all purchased and provisioned licenses. This means you no longer need to rely on separate Excel sheets to manage your apps.

Contract Management

You can access all your contracts from a single dashboard, helping you save both time and resources.

CloudEagle.ai securely stores and tracks all vendor contracts in one location. With AI-driven metadata extraction, there’s no need for manual entry, reducing the risk of inaccuracies.

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You can also prevent last-minute contract renewals from catching you off guard. CloudEagle.ai automatically initiates renewal workflows up to 90 days in advance. You'll also receive renewal reminders via Slack and email.

Additionally, you will get native integrations with contract repositories like Ironclad, DocuSign, Dropbox, Google Drive, Workday, etc. This allows you to easily import contacts from various document repositories.

SaaS Budgeting

Now you can allocate software budgets for each employee within a specific department. This ensures that when new hires join, their software expenses are monitored alongside other benefits.

You can analyze SaaS spending and usage by department and individual users. This way, CloudEagle.ai helps you to pinpoint which departments are spending the most and whether they are staying within their budget.

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You can also set budgets for specific apps, so if spending approaches or exceeds the limit, you’ll receive early warnings. You can monitor all your vendors and prevent any unexpected cost overruns.

Spend Optimization

As your business grows, you might unintentionally purchase duplicate applications, some of which may remain unused for extended periods. If these apps go unnoticed, they can drive up your SaaS expenses and contribute to SaaS sprawl.

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CloudEagle.ai provides the complete visibility you need to manage your SaaS applications effectively. With usage insights, you can identify and eliminate low-usage apps, reducing unnecessary costs.

Additionally, CloudEagle.ai helps you recycle SaaS licenses. When an employee leaves, their licenses can often go unrevoked if not managed properly. However, with CloudEagle.ai’s integration with your HRIS, you can revoke licenses automatically when an employee departs.

Shadow IT Alerts

Purchasing unauthorized applications without IT approval, known as shadow IT, can create significant security risks. It can also lead to more duplicate apps, further contributing to SaaS sprawl.

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With CloudEagle.ai, you can effectively prevent shadow IT. The platform instantly notifies you whenever an unauthorized application is purchased, allowing you to quickly address potential security threats before they escalate, keeping your business secure.

Assisted Buying

Looking to cut costs on your SaaS deals? CloudEagle.ai’s assisted buying feature can streamline your research process. The expert negotiators use market trends and the latest benchmarks to ensure you secure the best possible deals with your SaaS vendors.

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Check out this success story from Nowports, for example. They needed key data points like app usage information and contract renewal dates and needed to have benchmarking data for effective negotiations.

CloudEagle.ai provided Nowports with access to app usage data through integrations, timely reminders for contract renewals, a centralized view of all contract details, and valuable benchmarking data and expertise. As a result, CloudEagle.ai’s negotiation efforts helped Nowports achieve 34% savings.

Automated Workflows

CloudEagle.ai’s automated procurement workflows enhance transparency and reduce delays in the procurement process. When a purchase request is made, relevant stakeholders receive automatic notifications via Slack and email.

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You can monitor progress in real-time, speeding up the procurement process. Additionally, automated workflows are available for tasks such as license reclamation, renewals, user provisioning, and deprovisioning, ensuring a smooth and efficient management process.

Price Benchmarking

Say goodbye to guessing or seeking advice for benchmarking data. CloudEagle.ai provides access to unbiased price benchmarking data, compiled from over 1 billion transactions. This way, you can compare prices with your peers and ensure fair pricing during procurement and renewals.

CloudEagle.ai's extensive database, powered by AI and machine learning, includes over 150,000 vendors. Thanks to this sheer number of vendor availability, you will never run out of options.

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You can assess whether your pricing is above or below benchmark levels for your company size, based on license count, contract terms, and average cost per license. Leverage this actionable data to negotiate effectively with vendors and ensure you’re never paying more than necessary.

Renewal Management

You can avoid being surprised by last-minute contract renewals with CloudEagle.ai's automated workflows, which initiate renewal processes up to 90 days in advance. The renewal management ensures timely approval from the relevant stakeholders.

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You can also create dedicated channels for transparent communication among stakeholders, where you can easily raise requests, approve workflows, and add comments.

You can monitor renewal opt-out dates 30, 60, or 90 days in advance to decide whether to continue or opt-out. If you're considering switching vendors, use CloudEagle.ai’s app directory to find alternative options quickly. Focus on negotiating the best deals with renewal cards that provide key data points, streamlining the data-gathering process.

Vendor Research

Stop wasting time researching software products. You can find the right vendors and software with CloudEagle.ai’s machine learning and AI capabilities. Thus, you can optimize your software budget and accelerate your buying process.

CloudEagle.ai will help you down your vendor to a few relevant choices based on the business problem you're trying to solve. Simply input your requirements, and you will get a curated list of SaaS vendors.

You also don’t need to worry about going to different sites to read reviews. With CloudEagle.ai, you will receive all the reviews in one place, along with the pros and cons.

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Even with reviews, decision-making can be challenging. However, you will receive a comparison feature that lets you evaluate potential choices based on price, features, support, and other factors.

Self-Service App Catalog

The self-service app catalog simplifies app access requests for both employees and administrators. When an access request is submitted, administrators are notified via Slack and email.

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Employees can view all the apps they currently have access to and request new applications directly through Slack. If a similar app is already available, they will get to use that app instead of purchasing a new one.

Automated User Onboarding

Manual employee onboarding can be time-consuming, but CloudEagle.ai’s auto-provisioning workflows simplify and expedite the process.

You can set up workflows to automatically assign app access to new users based on their roles and departments, freeing up valuable time for your IT team.

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With CloudEagle.ai, new employees can be productive from day one without waiting for access approvals. The platform also suggests relevant applications based on the employee’s role and designation, allowing for immediate access without delays.

Let’s see how CloudEagle.ai helped Remediant automate user provisioning and deprovisioning.

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Automated User Offboarding

When an employee's contract is terminated, there's no need to revoke access from each application manually. You can configure deprovisioning rules to handle this automatically.

Additionally, you can set up workflows to deprovision inactive employees. If a user hasn't logged into an application for a specified period, you can revoke their access to prevent unauthorized entry.

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With CloudEagle.ai’s auto-deprovisioning features, you can avoid unmanaged or unauthorized access, helping to safeguard your business from unmanaged access.

Access Control

With CloudEagle.ai, you can streamline access monitoring and reviews without having to visit each individual app. You can use CloudEagle.ai’s intuitive dashboard to manage and audit access to all your SaaS applications.

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Remember that hackers often target privileged accounts given their access to sensitive information. CloudEagle.ai helps ensure that the right level of access is assigned, enhancing your security posture.

Additionally, you can provide timed access to users. You can specify a time period during which a user can access an application, and once that period expires, their access is automatically revoked.

Compliance Management

Failure to comply with the latest security regulations can lead to severe penalties and data breaches. Additionally, using non-compliant SaaS applications can result in:

• Data and privacy concerns
• Security breaches
• Fines and legal action
• Reduced competitive edge
• Damage to reputation

Ensuring SaaS compliance is essential, but managing it manually can be daunting. CloudEagle.ai simplifies this process by collecting relevant data and providing centralized visibility to verify the compliance certifications of all your SaaS applications.

Pros

• CloudEagle.ai provides access to pre-negotiated vendor discounts, helping you reduce costs from your engagement with new SaaS providers.
• CloudEagle.ai helps you manage contract renewals by offering timely notifications and automating renewal processes, ensuring no missed deadline.
• CloudEagle.ai features a comprehensive selection of SaaS applications, catering to diverse requirements and ensuring you have the right tools at the right time.
• You will gain in-depth insights into your company's SaaS license usage, enabling you to monitor and manage your applications effectively.
• The platform supports cost reduction by identifying and removing duplicate applications, optimizing your SaaS stack, and cutting unnecessary expenses.

Pricing

CloudEagle.ai provides three transparent pricing plans. You can also customize the pricing plans according to employee bucket size.

• Starter: $2000/month
• Growth: $3000/month
• Enterprise: $4000/month

2. Productiv

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Productiv is a leading Lumos alternative and a SaaS management platform. It offers a comprehensive solution for managing and optimizing software applications across an organization. With Productiv, you will get in-depth visibility into software usage to make informed decisions about software investments.

Key Features

• Detailed Application Insights: Productiv provides granular data on how different departments and teams use various software applications.
• Automated License Management: The platform can easily identify unused or underused licenses. Thus, you can reduce SaaS waste and optimize costs.
• Customizable Dashboards: You can create customizable dashboards that will help you prevent SaaS sprawl effectively.
• Employee Engagement Metrics: It tracks not only software usage but also employee engagement with integrations.

Pros

• Productiv's insights help organizations make better decisions about software usage and investments.
• The platform's ability to track and optimize software usage leads to a higher return on investment.
• Productiv helps organizations maintain compliance with software licenses, reducing the risk of legal issues.
• It will ensure that employees use the right tools effectively, contributing to overall productivity.

Cons

• While Productiv integrates with many tools, some users may find the integration process complex.
• Setting up and customizing the platform to fit specific needs can take time.

Pricing

Productiv doesn’t disclose the pricing structure on its website due to sheer customizability. Contact their sales and schedule a demo with them.

3. Tropic

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Tropic is a reliable procurement management platform. This Lumos alternative can purchase and manage software and other vendor relationships. With a centralized procurement solution, Tropic can help you optimize vendor management and improve compliance.

Key Features

• Vendor Negotiation Support: Tropic offers expert negotiation services to help businesses secure better deals and terms with their software vendors.
• Automated Workflows: Tropic automates procurement workflows, including approvals and renewals, ensuring that procurement processes are efficient and compliant.
• Spend Analytics: Tropic provides detailed analytics on software and vendor spending, which can benefit you in terms of cost management.
• Dedicated Procurement Team: Tropic offers access to a team of procurement experts who can assist with strategy and execution.

Pros

• Tropic’s team can significantly improve contract terms and pricing.
• The platform's automation features reduce the manual effort involved in procurement processes.
• Tropic helps manage vendor relationships more effectively, reducing risks associated with contracts and compliance.
• It’s perfect for your growing businesses, especially when you must manage an increasing number of vendor relationships.

Cons

• New users may need time to fully understand and utilize all of Tropic’s features.
• Some users might find the platform's customization options limited compared to other tools.

Pricing

Tropic has three pricing plans. While the structure may look super expensive, remember that you’re paying on a yearly basis, that too for 100 employees.

• Supplier Intelligence: $22,000/year/100 employees
• Intake to Procure: $14,500/year/100 employees
• Intelligent Spend Management: $10,000/year/100 employees

4. Flexera

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Flexera is a well-established software asset management (SAM) and IT management platform for IT assets and software license management. Flexera is particularly strong in providing insights into complex IT ecosystems. Thus, it’s one of the best options for large enterprises.

Key Features

• License Optimization: The platform will ensure your business is using the right licenses and avoiding over- or under-licensing.
• Software Compliance Tracking: Flexera tracks software usage and compliance, which will help you avoid legal issues and costly penalties.
• Integration with IT Systems: The platform integrates with various IT management systems. This way, you will get comprehensive insights across the IT landscape.
• Cloud Cost Management: Flexera provides tools to manage and optimize cloud resources. You don’t need to worry about overspending on cloud resources.

Pros

• The platform’s strong compliance tracking helps mitigate risks associated with software audits.
• Flexera’s support team is knowledgeable and provides valuable assistance for implementing and using the platform.
• You can achieve significant cost savings through software licenses and cloud resource optimization.
• Thanks to its scalability and robust features, Flexera can cater to the needs of large businesses like yours.

Cons

• If you have simpler needs or a small business, Flexera may be overwhelming for you.
• Customizations as per specific requirements are difficult without additional support.

Pricing

Book a demo with Flexera’s experts and they will create a customized quote according to your business’s needs.

5. Zluri

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Zluri is another Lumos alternative that can help your company optimize and secure your software applications. It can automate various IT tasks and provide 100% visibility into SaaS usage. If you’re looking for an easy-to-use platform with excellent features, Zluri is perfect for you.

Key Features

• Application Discovery: Zluri automatically discovers and categorizes all the SaaS applications being used across your organization.
• Security Compliance: Zluri monitors compliance with security standards and helps implement policies.
• Workflow Automation: It automates routine IT tasks, such as user provisioning, de-provisioning, license management, contract management, and more.
• License Optimization: The platform identifies underutilized or redundant licenses, reducing SaaS sprawl and shadow IT.

Pros

• Zluri’s user-friendly interface makes it accessible for your teams despite their technical knowledge.
• With its emphasis on compliance and security, Zluri helps protect your sensitive company data.
• The platform can be set up and deployed quickly without any technical difficulties.
• Zluri’s focus on license optimization can help you save money by eliminating unnecessary SaaS expenses.

Cons

• Zluri lacks some of the advanced features found in more robust platforms.
• Some users may find that Zluri doesn’t integrate with every tool they use, which causes data silos.

Pricing

Zluri mentions the pricing plans on its website, but not the amount. Get a demo and the experts will help you.

6. Torii

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Coming next is Torii, a powerful SaaS management platform that can give tough competition to Lumos. Torii will help you make better decisions in terms of managing your business’s SaaS usage. If your IT teams want to automate repetitive tasks, Torii can prove significantly beneficial.

Key Features

• Vendor Management: The platform includes tools for managing vendor relationships and negotiating better terms.
• Security and Compliance: Torii assists with monitoring compliance and security. The days of worrying about SaaS tools adhering to company policies are gone.
• Usage Analytics: Torii offers detailed analytics on SaaS usage. You will know all about your tools, which will optimize your software spend.
• Usage Analytics: Torii offers detailed analytics on SaaS usage. The analytics will help you know hidden information.

Pros

• Torii’s automation of routine tasks frees up IT resources for more strategic work.
• Torii’s vendor management tools help businesses control their SaaS contracts and relationships better.
• The platform offers a clear and centralized view of all SaaS applications.
• The intuitive design makes navigation easy for all users.

Cons

• While Torii integrates with many tools, there may be some gaps depending on your organization’s specific software stack.
• Torii’s pricing can be a consideration for smaller businesses with tight budgets.

Pricing

Torii has three pricing plans:

• Basic: $2.5/employee/month
• Professional: Visit the pricing page
• Enterprise: Visit the pricing page

7. Sastrify

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Sastrify is an excellent SaaS procurement and management platform to streamline your business’s software purchase process. This Lumos alternative is highly effective at managing vendor relationships and optimizing costs.

Key Features

• SaaS Procurement Assistance: Sastrify provides expert support in negotiating contracts and securing better pricing and terms from software vendors.
• Data-Driven Insights: Sastrify provides detailed analytics on software usage and spend, helping you know more about SaaS investments.
• Cost Optimization: Sastrify helps identify opportunities for cost savings by analyzing software usage and eliminating unnecessary expenses.
• Renewal Management: The platform offers tools to manage and track software renewals, ensuring that you don’t miss critical deadlines.

Pros

• The platform provides an intuitive dashboard for managing all vendor relationships and contracts.
• The platform simplifies the procurement process, reducing the time and effort required to manage software purchases.
• Sastrify’s procurement experts help secure better deals, reducing overall software costs.
• Sastrify offers clear insights into SaaS spending, helping your business stay within budget.

Cons

• Some users may find the platform’s customization options lacking.
• Very large enterprises might find the platform less suitable for their complex needs.

Pricing

Here are the pricing plans provided by Sastrify:

• Essentials: Starts at $750/month
• Professional: Starts at $2,000/month
• Platinum: Schedule a demo

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Conclusion

Lumos is a great access governance platform with many valuable features, though it has a few limitations regarding comprehensive SaaS management.

Some users have noted a limited number of integrations, a lack of detailed security information for SaaS apps, and fewer controls for app administrators.

If you're exploring excellent alternatives to Lumos, we highly recommend considering CloudEagle.ai.

It has access control features similar to Lumos, and in addition, it also offers SaaS management, procurement, contract management, license management, asset management, negotiation capabilities, and enhanced integration options, providing a well-rounded solution for all your SaaS management needs.

So, if you’re interested in CloudEagle.ai, schedule a demo, and the experts will contact you. They will provide a walkthrough of how CloudEagle.ai works and how many ways this platform can benefit your business.

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