The security startup, amid acquisitions, struggled with an extensive tech stack and cost analysis, requiring laborious efforts across IT and Finance teams to identify duplicates and streamline expenses.
CloudEagle Speeds Up M&A Diligence and Saved Thousands of Dollars in Duplicate Apps
20%
Reduction on SaaS spend
1830 hrs/yr
Saved in SaaS management
1180 hrs/yr
Saved in renewals
70%
Time reduction on app management
630 hrs/yr
Saved on reporting
30 mins
For CloudEagle onboarding
Challenge
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Solution
CloudEagle integrated its out-of-the-box connectors, providing a single dashboard view of all applications, spend, and usage.
Result
Streamlined and reduced the duration of the diligence process from 6-12 weeks to 3 days, saving significant time and costs. Detected duplicate apps and unused licenses, optimizing expenditure efficiently.
Challenge
A fast-growing security startup actively acquiring complementary companies faced a daunting challenge during the acquisition process.
Traditionally, understanding the technology stack and software expenditures of acquired entities involved extensive, time-consuming efforts, demanding the coordination of large teams from both the acquiring and target companies' IT and Finance departments.
The goal was to ascertain each acquisition's software assets and costs comprehensively.
The process required weeks, if not months, of meticulous investigation, including scrutinizing vendor spreadsheets, cross-referencing financial transactions, requesting usage data from teams, and matching everything with contracts.
This complexity and time investment necessitated a more efficient solution to streamline acquisitions effectively.
Solution
- Implemented scanners and connectors to build a unified dashboard for full SaaS visibility during acquisitions.
- Provided a complete view of applications and spending, simplifying cross‑company tech stack comparisons.
- Identified duplicate apps like Jira and Zendesk, plus redundant licenses for ex‑employees.
- Automated license and application optimization, cutting hundreds of hours of IT‑Finance back‑and‑forth.
Why CloudEagle.ai?
The company evaluated several solutions but chose CloudEagle.ai for three key reasons:
- Delivered a single dashboard covering all applications and spend across both acquired entities.
- Simplified technology stack and cost cross‑referencing, reducing manual work.
- Detected overlapping tools and unused licenses to optimize the software portfolio.
- Automated redundancy removal, saving significant time and enabling strategic focus.
To address the formidable challenge of streamlining acquisitions efficiently, CloudEagle devised a game-changing solution. We proposed connecting CloudEagle's scanners and out-of-the-box connectors to create a unified dashboard.
This dashboard provided a comprehensive view of all applications and the acquired company's SaaS spending. It drastically simplified the daunting task of cross-referencing technology stacks and costs.
By leveraging this integrated approach, our solution eliminated several hundred hours of back-and-forth communication between the IT and Finance teams of the two companies.
It swiftly detected duplicate and overlapping apps like Jira, Github, Outreach, and Zendesk to lesser-known ones like Lusha and Abacus expense systems across various domains. Additionally, it uncovered redundant licenses allocated to former employees or teams that no longer required them.
Solution
CloudEagle integrated its out-of-the-box connectors, providing a single dashboard view of all applications, spend, and usage.
Impact
“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”
The Transformatopn
Before CloudEagle
Scattered requests across email, Slack, and tickets made it hard for IT to track,
Manual approvals and provisioning led to long delays
Employees bypassed IT by signing up for tools themselves,
Last-miAudit trails were incomplete or missing, making compliance reporting difficult and error-prone.
It was overwhelmed by repetitive access tickets,
After CloudEagle
Unified app catalog via Slack, Teams, or web gave employees a single, consistent way to request tools.
Automated workflows with role-based rules granted access instantly
Guided users toward approved apps, reducing shadow IT while improving visibility and control.
All actions logged and synced with JIRA/ServiceNow, supporting clean audit trails and SOC2 readiness.
Self-service + automation reduced IT workload,
Before CloudEagle
M&A diligence took 6‑12 weeks with heavy manual analysis.
IT and Finance teams spent weeks identifying duplicates and redundant licenses.
No centralized visibility into combined tech stacks and spend.
Manual cross‑referencing caused delays and expense risks.
Collaboration between IT and Finance was slow and fragmented.
After CloudEagle
Reduced the diligence process to just 3 days.
Quickly detected duplicate apps and unused licenses via a unified dashboard.
Provided full SaaS visibility across both companies with scanners and connectors.
Automated redundancy removal, saving thousands in unnecessary costs.
Streamlined teamwork, saving 630 hours annually during acquisition processes.
