Notion Pricing Guide: Free vs. Paid Plans – Which One Should You Choose?

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Notion is your all-in-one productivity tool for note-taking, task management, and collaboration. You can use it to organize information, manage projects, and create a knowledge base, all in one place.

On top of that, Notion has a quite transparent pricing plan. You will get what you see. However, the main catch isn’t with the pricing plans but about which plans to use and how much you can save. With four different Notion pricing plans, choosing the right one can be a bit confusing. 

This Notion pricing guide will help you choose the right plan. We will also discuss some key negotiation techniques that will help you save a significant amount of money in the long run.

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1. TL;DR

• Notion offers four pricing tiers: Free, Plus ($10/month/seat), Business ($15/month/seat), and Enterprise (custom pricing). The Free plan is great for individuals, but teams benefit more from paid plans.
• Key advantages of paid plans include unlimited blocks for teams, advanced page permissions, larger file uploads, better database collaboration, and priority support.
• Use benchmarking data, avoid accepting the first offer, and negotiate for additional features rather than just discounts.
• Individuals and freelancers can use the Free Plan, while growing businesses may require Business or Enterprise for security and admin control.
• If Notion isn’t the right fit, options like Evernote, ClickUp, OneNote, Coda, and Trello offer similar productivity and collaboration features.

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2. What is Notion?

Notion is your ultimate productivity hub, giving you a flexible space to take notes, manage projects, track tasks, and collaborate with your team. Whether you're organizing personal to-dos or building a company-wide knowledge base, you can customize Notion plans to fit your workflow. Here are some key features of Notion:

• Take Notes & Write Documents: Create and organize notes with rich formatting, images, and embeds.
• Manage Tasks & Projects: Use to-do lists, kanban boards, and calendars to track your work.
• Build Databases: Store and filter information with powerful database features.
• Collaborate with Others: Share pages, leave comments, and work with your team in real-time.
• Customize Your Workflow: Design dashboards, templates, and processes that fit your needs.

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You can access Notion on the web, desktop (Mac & Windows), and mobile (iOS & Android). It offers both free and paid plans, making it a great option for personal use, team collaboration, and business management.

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3. Is Notion Paid Version Worth It?

While Notion comes with a free version, it won’t prove beneficial for your company’s complex needs. You need to make sure you’re upgrading to a paid plan to leverage the best benefits of Notion. Here are a couple of reasons why upgrading to paid Notion pricing plans is worth the investment:

• Unlimited Blocks for Teams: With the free plan, you're limited to 1,000 blocks in team spaces. A paid plan removes this cap, so you can create as much as you need.
• Advanced Page Permissions: Control who can view, edit, or comment on specific pages, making it easier to manage team access.
• Larger File Uploads: The free plan limits file uploads to 5MB, but paid plans let you upload large images, videos, and documents without restrictions.
• More Powerful Databases: Paid plans offer better collaboration features for databases, allowing you to build more complex workflows.
• Faster Customer Support: Get priority support, so you don’t have to wait if you run into issues.

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4. Overview of Notion Pricing Plans

Notion offers multiple pricing plans, each designed for different needs. Whether you’re an individual, a small team, or a large enterprise, there’s a plan that fits your workflow.

A. Free

• Cost: $0
• Best For: Personal use and light collaboration
• Features: Up to 10 guests for sharing and collaboration, basic page analytics, limited file uploads
• Drawbacks: Limited team collaboration (1,000-block limit in team spaces)

B. Plus

• Cost: $10/month/seat (billed annually) or $12/month/seat (billed monthly)
• Best For: Small teams and power users who need more collaboration tools
• Features: Unlimited blocks for teams, unlimited file uploads, 100 guest collaborators
• Drawbacks: No advanced security features

C. Business:

• Cost: $15/month/seat (billed annually) or $18/month/seat (billed monthly)
• Best For: Growing teams that need better permissions and team management
• Features: Advanced page permissions, bulk export options, version history (90 days)
• Drawbacks: Higher cost compared to the Plus Plan

D. Enterprise:

• Cost: Custom Notion pricing (contact sales)
• Best For: Large enterprises that need full security, admin controls, and support
• Features: Advanced security and compliance tools, SCIM & SAML SSO, dedicated account manager
• Drawbacks: Not suitable for all companies

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5. Notion Pricing Guide: How CloudEagle.ai Can Help You With Notion Negotiation

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A. Price Benchmarking Data

CloudEagle.ai connects you with a vast network of seasoned SaaS buyers, providing real-time benchmarking data from over a billion transactions. Its Jira benchmarking insights help you see how your costs compare to what other businesses pay for different Jira plans.

B. Expert Notion Negotiation Strategies to Secure the Best Deal

While negotiating Notion, you need to be more open-minded to focus not only only discounts but the bigger picture. Getting discounts isn’t always the most feasible option. You can also negotiate other things to get the best Notion deal and value out of investment. 

• Don’t Overlook Key Clauses in the SLA: The Service Level Agreement (SLA) defines uptime guarantees, support response times, and penalties for service failures. Ensure Notion’s SLA meets your company requirements, especially if you’re on the Premium or Enterprise plan.

• Leverage Price Benchmarking: Compare what other businesses are paying for Notion using price benchmarking tools. Platforms like CloudEagle.ai provide insights into industry pricing trends, helping you determine if you’re getting a competitive rate. Use this data to push for better Notion pricing or additional features at no extra cost.

• Do Not Accept the First Offer from the Vendor: Notion’s sales team may present an initial price, but there’s often room for negotiation. Ask for discounts based on team size, long-term commitments, or bundled Atlassian products. If you're migrating from another tool, request onboarding support or extended trials as part of the deal.

• Keep BATNA Ready: BATNA (Best Alternative to a Negotiated Agreement) is your backup plan if negotiations don’t go your way. Research alternatives like Asana, ClickUp, or Airtable and highlight their competitive pricing when negotiating. Showing you have other options gives you leverage to negotiate better terms.

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C. Breaking Down the Data

Curious about what other companies pay for different Notion pricing plans? Download our Notion buying guide for exclusive insights.  

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Right now, only the benchmark for 1-100 license counts is available here. For full benchmarking data, grab our complete Notion pricing guide.

D. Why the Notion Buying Guide is Valuable

Using Jira benchmarking data can give you a significant edge in cost management and negotiations. Here’s how:

• Real-World Pricing Insights: Get access to actual pricing data on what companies pay for Notion. Unlike standard public pricing, CloudEagle.ai’s benchmarks provide a deeper understanding of costs and usage trends.
• Stronger Negotiation Leverage: Knowing different pricing structures empowers you to negotiate better deals and avoid overpaying.
• More Accurate Budget Planning: Reliable Notion pricing estimates help procurement and IT teams plan SaaS expenses with confidence.

With CloudEagle.ai’s unbiased benchmarks and expert negotiation strategies, you can ensure fair pricing for both new purchases and renewals.

E. Expert Negotiation Insights

Why settle for standard rates when CloudEagle.ai gives you the tools to negotiate like a pro? With the right data, you can cut unnecessary costs, unlock exclusive perks, and get the most out of your Notion investment.  

Don't overpay! Download our Notion buying guide today and discover proven negotiation strategies that have saved businesses thousands.

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6. Notion Pricing Models: Which Plans Are Suitable for Which Companies?

Choosing the right Notion plan depends on your company’s size, collaboration needs, and budget. Here’s a breakdown of which Notion pricing plans work best for different types of businesses.

• Free Plan: If you’re a solo entrepreneur, freelancer, or running a small startup, the Free Plan gives you everything you need to stay organized. You can create unlimited pages, take notes, manage tasks, and collaborate with up to 10 guests.
• Plus Plan: The Plus Plan is great for small teams that need more collaboration without breaking the budget. With unlimited blocks for teams, unlimited file uploads, and 100 guest collaborators, it’s a good middle ground.
• Business Plan: For companies with multiple departments and growing teams, the Business Plan provides private team spaces, advanced permissions, and bulk export options. If your company needs structured workflows and wants to keep different teams organized, this plan offers the right balance of features.
• Enterprise Plan: If your company handles sensitive data, requires compliance measures, or needs advanced admin controls, the Enterprise Plan is the best choice. It includes features like SCIM, SAML SSO, and dedicated account managers to ensure security and efficiency at scale.

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7. Best Notion Alternatives

If Notion isn’t the right fit for you, several alternatives offer similar features with different strengths. Here are five great options:

Evernote

Evernote is a powerful note-taking app with strong search capabilities, tagging, and document scanning. It’s ideal for organizing research, personal notes, and professional documents but lacks Notion’s project management and database features.

ClickUp

ClickUp focuses on task and project management, offering kanban boards, Gantt charts, automation, and goal tracking. It’s great for teams that need structured workflows but can feel overwhelming for new users.

OneNote

OneNote integrates seamlessly with Microsoft 365, providing a freeform, notebook-style approach to note-taking. It supports handwritten notes and sketches but lacks Notion’s database and project management tools.

Coda

Coda blends documents, databases, and automation, making it a powerful tool for teams that need interactive workflows. It’s more dynamic than Notion for business use cases but has a steeper learning curve.

Trello

Trello is a simple, visual project management tool that uses Kanban boards for organizing tasks. It’s easy to use for team collaboration but lacks Notion’s rich note-taking and database capabilities.

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8. Conclusion

Selecting the right Notion plan is essential for maximizing project management efficiency while keeping costs in check. Whether you're a startup, a growing company, or a large enterprise, knowing each plan’s features and limitations helps you choose wisely.  

CloudEagle.ai equips you with real-world Notion pricing insights, expert negotiation tactics, and cost-saving strategies to ensure you get the best value for your Notion subscription. 

Make the smartest Notion purchasing decision today! Download our Notion pricing guide for expert negotiation strategies that have helped businesses save thousands.

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9. Frequently Asked Questions

1. How much does Notion cost per month?

Notion offers a Free Plan with basic features, while the Plus Plan costs $12 per user/month ($10 if billed annually). The Business Plan is priced at $18 per user/month ($15 if billed annually), offering advanced permissions and private team spaces.

2. Is Notion API free?

Yes, Notion's API is completely free to use. You can integrate Notion with other apps, automate workflows, and build custom applications without any additional cost. However, API usage is subject to rate limits, and advanced features may require a paid Notion plan for better collaboration and data management.

3. What does 7 day page history mean in Notion?

In Notion, 7-day page history means you can view and restore previous versions of a page from the past seven days. This feature is available on the Free Plan and allows you to track changes, recover deleted content, or revert to an earlier version if needed.

4. How much does Notion AI cost?

Notion AI costs $10 per month per user if billed monthly or $8 per month per user if billed annually. It’s an add-on, meaning you need to pay for it separately on top of your existing Notion plan.

5. Is Notion a low code platform?

Notion is not a traditional low-code platform, but it offers some low-code capabilities. You can create databases, automate workflows, and integrate with other tools using Notion’s API, formulas, and third-party automation tools like Zapier and Make.

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