Top Pipefy Alternatives for Business Process Automation

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Business Process Automation (BPA) has become a crucial element for organizations aiming to optimize workflows, reduce manual efforts, and enhance operational efficiency. By automating repetitive tasks, businesses can improve productivity, minimize errors, and streamline processes across departments like HR, finance, IT, and procurement.

Pipefy is a well-known business process automation tool that allows organizations to design and implement automated workflows with minimal technical expertise. It offers an intuitive interface, no-code automation, and customizable templates, making it a popular choice for businesses seeking structured process management.

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TL;DR

1. CloudEagle Stands Out – The only platform offering AI-driven automation and SaaS optimization.
2. No-Code Workflow Leaders – Pipefy, Kissflow, and Quick Base support no-code workflows, while others lack this feature.
3. Security & Compliance – Most platforms offer strong security, except Zoho Creator.
4. Pricing Variations – CloudEagle and Quick Base have moderate pricing, while Pipefy, Kissflow, Nintex, and Workato are expensive. Zoho Creator is the most affordable.
5. Feature Gaps in Competitors – Many competitors lack AI automation and SaaS optimization, making CloudEagle a more comprehensive choice.

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1. Why Businesses Look for Pipefy Competitors & Alternatives

Despite its capabilities, businesses often look for Pipefy competitors & alternatives due to the following reasons:

• Pricing Constraints: High costs for scaling automation workflows.
• Limited Customization: Restrictions in workflow flexibility and complex automation setups.
• Scalability Issues: Not all organizations find it scalable for enterprise-wide automation.
• Integration Challenges: Lack of deep integration with specialized SaaS applications and enterprise systems.

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2. Key Factors to Consider When Choosing a Pipefy Alternative

Finding the right alternative to Pipefy means addressing common gaps in automation, usability, integrations, and security. Businesses need a solution that enhances efficiency without adding complexity.

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A. Automation Capabilities

A robust BPA tool should go beyond basic workflows, supporting AI-driven automation and rule-based triggers. Rigid automation can slow down operations, so businesses need dynamic workflows that adapt to process changes, approvals, and escalations.

B. Ease of Use

Many automation tools are too complex for non-technical users, slowing adoption. A good alternative should have an intuitive drag-and-drop builder, pre-built templates, and low-code/no-code options to simplify workflow creation.

C. Integrations

Without seamless integrations, businesses struggle with manual workarounds. The right alternative should support native integrations with CRMs, ERPs, ITSM tools, and SaaS apps like Salesforce, SAP, ServiceNow, and Okta, along with API flexibility for custom connections.

D. Customization & Flexibility

Rigid workflows limit efficiency by forcing businesses to adapt to predefined structures. A strong alternative should offer customizable workflows, conditional automation, and configurable dashboards to fit unique business needs.

E. Pricing & Scalability

Many BPA tools become cost-prohibitive as usage grows, with hidden fees for workflows, integrations, or users. The ideal alternative should have transparent pricing, scalable plans, and multi-department automation to support growth without excessive costs.

F. Security & Compliance

Without strong security, businesses risk data breaches and non-compliance issues. The right alternative should provide end-to-end encryption, role-based access control (RBAC), audit logs, and compliance with GDPR, HIPAA, and SOC 2. Integration with IAM tools like Okta and Microsoft Entra ID ensures secure access management.

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3. Best Pipefy Competitors for Business Process Automation

1. CloudEagle.ai

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When it comes to business process automation, most platforms focus solely on workflows, but CloudEagle.ai takes automation to the next level. Unlike Pipefy and traditional BPA tools, CloudEagle integrates AI-driven automation, SaaS management, procurement optimization, and access governance, making it an all-in-one enterprise automation powerhouse.

For businesses looking to streamline operations beyond just workflow automation, CloudEagle offers a solution that not only automates processes but also optimizes costs, enhances security, and ensures compliance.

How CloudEagle Stands Out - Most BPA tools are static in nature, requiring manual adjustments for changing business needs. CloudEagle, however, intelligently adapts through AI-powered automation, eliminating bottlenecks and enhancing decision-making across procurement, IT, and finance.

Here's what sets CloudEagle apart:

✅ AI-Powered Automation – Automates complex approval workflows, contract renewals, and vendor management.
✅ SaaS Optimization – Tracks software usage, eliminates redundant licenses, and reduces SaaS spending.
✅ Access Governance – Ensures role-based access control (RBAC), enforces least privilege, and enhances compliance.
✅ Enterprise-Grade Integrations – Connects seamlessly with ServiceNow, Okta, SAP, and other ITSM/IAM tools.

A. Key Features

a. No-Code Workflow Automation for IT, Finance, and Procurement

Unlike Pipefy, which mainly caters to general workflow automation, CloudEagle is tailor-made for IT, finance, and procurement teams. It provides an intuitive, no-code platform that allows organizations to automate complex approval workflows, vendor onboarding, and expense tracking without relying on technical expertise.

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• IT Teams: Automate software license requests, approval chains, and access provisioning.
• Finance Teams: Streamline procurement approvals, cost approvals, and budget tracking.
• Procurement Teams: Automate vendor negotiations, contract renewals, and software renewals.

b. SaaS License Optimization & Automated Renewal Management

One of the biggest hidden costs in enterprises today is unused or underutilized SaaS licenses. CloudEagle’s AI-powered engine continuously tracks SaaS usage patterns, identifies redundant licenses, and automatically deactivates or renews subscriptions based on real-time data.

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• Auto-renewals with cost benchmarking: Ensures businesses never overpay for software.
• AI-driven vendor negotiations: Uses historical data and pricing insights to secure the best deals.
• License optimization: Detects duplicate subscriptions and eliminates waste.

This makes CloudEagle not just an automation tool but also a cost-saving powerhouse.

c. AI-Powered Access Governance for Security & Compliance

Security is often an afterthought in business process automation, but CloudEagle makes it a core focus. It enforces role-based access control (RBAC) and zero-trust principles, ensuring that employees have only the necessary access to software tools.

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• Automated provisioning & deprovisioning: Ensures employees get the right access upon onboarding and lose access immediately upon offboarding.
• Audit trails & compliance monitoring: Tracks all access changes to meet compliance standards like SOC 2, GDPR, and HIPAA.
• Integration with IAM solutions: Works seamlessly with Okta, Microsoft Entra ID, and OneLogin to provide centralized access control.

With cyber threats on the rise, businesses can’t afford loose access policies. CloudEagle strengthens IT governance while automating identity lifecycle management.

d. Smart Approval Workflows & Vendor Management

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Traditional approval workflows in tools like Pipefy require manual intervention, leading to delays in procurement and contract approvals. CloudEagle fixes this with:

• AI-driven approval workflows that route requests to the right stakeholders instantly.
• Intelligent vendor benchmarking, ensuring businesses make data-driven decisions.
• Automated contract tracking to avoid auto-renewals for unused software.

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Instead of relying on fragmented tools, organizations can centralize all procurement and contract approvals under one intelligent automation system.

e. Real-Time Cost Analytics & SaaS Spend Control

For enterprises struggling with SaaS cost visibility, CloudEagle provides real-time analytics and spend insights, allowing businesses to:

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• Track software spending per department and identify savings opportunities.
• Detects shadow IT and eliminates unauthorized SaaS applications.
• Use AI-driven cost benchmarks to prevent overspending.

By combining business process automation with SaaS spend management, CloudEagle offers a cost-efficient alternative to Pipefy while delivering more strategic value.

B. Pros

✅ AI-driven automation beyond just workflow management.
✅ Strong security, compliance, and IT governance features.
✅ Cost-saving capabilities through SaaS spend optimization.
✅ No-code workflow builder for easy implementation.
✅ Enterprise integrations with ITSM, IAM, and ERP tools.

C. Why CloudEagle.ai is the Best Alternative to Pipefy

While Pipefy is a great workflow automation tool, it lacks deeper AI-driven automation, SaaS cost control, and security governance. CloudEagle solves these gaps by offering:

• End-to-end automation for IT, finance, and procurement.
• AI-powered SaaS optimization to eliminate unnecessary spending.
• Enterprise security features that enforce compliance and access control.
• Smarter, faster, and more scalable approval workflows.

For organizations looking for more than just a workflow tool, CloudEagle is the most advanced and cost-effective alternative to Pipefy, enabling enterprises to automate intelligently, save costs, and enforce security, all in one platform.

2. Kissflow – No-Code Workflow Automation

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Kissflow is a cloud-based business process automation (BPA) platform designed for HR, finance, and procurement teams. It provides an intuitive drag-and-drop workflow builder that allows users to automate repetitive tasks without any coding knowledge. Kissflow offers pre-built templates for quick implementation, making it a popular choice for organizations looking for simple yet effective automation solutions.

✅ Pros: 

Easy-to-use interface, highly customizable workflows, and seamless cloud accessibility.

❌ Cons: 

Limited reporting and analytics features; pricing can be expensive for small businesses.

Pricing:

Kissflow's Basic plan starts at $1,500/month for 50 users, while the Enterprise plan offers custom pricing.

3. Nintex – Advanced BPA for Enterprises

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Nintex is an enterprise-grade BPA tool that leverages AI and machine learning to enhance automation capabilities. It specializes in document generation, approval processes, and end-to-end digital workflows, making it ideal for large organizations with complex business processes. Nintex integrates well with Microsoft 365, SharePoint, and Salesforce, ensuring smooth collaboration across enterprise tools.

✅ Pros: 

Powerful automation capabilities, advanced AI-driven workflows, and strong compliance tools.

‍❌ Cons: 

Expensive pricing, and its complex setup requires technical expertise for implementation.

Pricing:

​Nintex offers various pricing plans based on product and feature requirements

• Nintex Automation Cloud: Starts at $15,000 per year. ​
• Nintex Workflow: Standard plan at $910 per month; Enterprise plan at $1,400 per month.
• Nintex Promapp: Standard plan at $955 per month; Enterprise plan at $1,405 per month.

4. Quick Base – Low-Code Automation for IT and Ops Teams

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Quick Base is a low-code BPA platform designed for IT and operational teams that require custom workflow automation. It allows users to build applications and automate processes with minimal coding effort. Quick Base is known for its robust reporting, custom dashboards, and advanced analytics, making it a good choice for businesses looking for scalable and flexible automation solutions.

✅ Pros: 

Highly customizable, strong third-party integrations, and powerful analytics features.

❌ Cons: 

Requires technical knowledge for complex automation setups, which may be a barrier for non-developers.

Pricing:

​Quick base offers several pricing plans to accommodate different business needs:​

• Team Plan: Starts at $35 per user per month, billed annually, with a minimum of 20 users.
• Business Plan: Pricing details are available upon contacting Quickbase sales, as it varies based on specific requirements.
• Enterprise Plan: Customized pricing tailored to large organizations with complex needs. ​

A 30-day free trial is also available for those interested in exploring the platform.

5. Zoho Creator – Affordable & Customizable BPA

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Zoho Creator is a budget-friendly BPA tool that enables businesses to develop custom applications and automate workflows without extensive coding. It is cloud-based, easy to use, and offers end-to-end process automation, making it a popular choice for small to mid-sized businesses. While it provides great flexibility and affordability, its scalability is limited compared to enterprise-grade BPA tools.

✅ Pros: 

Cost-effective, user-friendly interface, and extensive automation capabilities.

❌ Cons: 

Limited scalability for large enterprises, and lacks advanced AI-driven automation features.

Pricing:

Zoho Creator offers flexible pricing plans to accommodate various business needs:

• Standard Plan: Starting at ₹800 per user per month, billed annually.​
• Professional Plan: Starting at ₹1,600 per user per month, billed annually.​
• Enterprise Plan: Pricing details are available upon contacting Zoho Creator sales, as it varies based on specific requirements.​

A 15-day free trial is also available for those interested in exploring the platform.

6. Workato – AI-Driven Enterprise Automation

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Workato is a leading AI-powered enterprise automation platform that enables seamless workflow integrations across IT, finance, HR, and customer service teams. It provides intelligent automation with AI-driven decision-making, allowing businesses to optimize processes and enhance operational efficiency. Workato’s strength lies in its pre-built connectors for thousands of applications, but its pricing and complexity make it better suited for enterprises rather than SMBs.

✅ Pros: 

Advanced AI-driven automation, strong third-party integrations, and enterprise-level scalability.

❌ Cons: 

High pricing structure for SMBs and complex initial setup, requiring expertise for implementation. 

Pricing:

Workato offers a flexible, usage-based pricing model that includes a platform plan fee and a usage fee, allowing organizations to pay based on their specific needs.  While exact pricing details are not publicly disclosed, subscription fees typically range from $15,000 to $50,000 per year, depending on factors such as the number of connections and integration styles required.  For precise and up-to-date pricing tailored to your organization's requirements, it's recommended to contact Workato's sales team directly.

4. Conclusion

While Pipefy is a well-known BPA tool, its limitations in pricing, customization, and integrations often push businesses to explore better alternatives. From no-code solutions like Kissflow and Zoho Creator to enterprise-grade automation with Nintex and Workato, each tool offers unique strengths. However, CloudEagle.ai stands out as the best alternative by combining AI-driven automation, SaaS spend management, and security governance in one powerful platform.

Unlike traditional BPA tools, CloudEagle.ai goes beyond workflow automation, it helps businesses optimize software costs, enforce compliance, and streamline procurement workflows. With stronger security controls, deeper integrations, and AI-powered efficiency, CloudEagle is a smarter choice for companies looking to scale their automation efforts.

Looking for an advanced and cost-effective BPA solution? Try CloudEagle.ai today and transform the way your business automates workflows.

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FAQs

1. What is the best Pipefy alternative for enterprise-grade automation?

CloudEagle.ai and Nintex are top choices for enterprises needing AI-driven automation.

2. How does CloudEagle compare to Pipefy in workflow automation?

CloudEagle offers AI-powered automation, SaaS optimization, and better security.

3. Which Pipefy alternative is best for SMBs?

Kissflow and Zoho Creator are affordable and easy to use for SMBs.

4. Are there AI-powered alternatives to Pipefy?

Yes, CloudEagle.ai and Workato provide AI-driven automation features.

5. What factors should I consider when switching from Pipefy?

Look at automation depth, integrations, scalability, security, and pricing before making a decision.

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