Vendr Pricing Guide - Should You Choose It?

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Procurement plays a vital role in influencing business success. Organizations with a well-defined SaaS procurement model tend to have hassle-free business operations, optimized software spending, and enhanced revenue outcomes.

If you’re here reading this, we believe you’re looking for a SaaS procurement platform and exploring options like Vendr. It helps companies streamline SaaS buying with workflows and negotiation services.

It is an exceptional platform, but will it cater to all your business needs? What pricing plan should you choose? Are there any cost-effective alternatives to Vendr?

We know you’re wondering the same, and this Vendr pricing guide will shed light on whether it presents a compelling choice for your organization's software procurement needs.

Vendr - what is it?

Vendr is a SaaS procurement and negotiation platform with functionalities like procurement workflows, spend management, vendor relationship management, and negotiation services to simplify SaaS buying.

With $3 billion+ in processed spend and 500+ customers worldwide, including HubSpot, Canva, Webflow, etc., they claim to be the “best damn procurement platform to purchase SaaS.”

Vendr’s mission statement

It’s core objective is to reshape how businesses handle software procurement and SaaS management. The platform aims to enhance these processes, making them more efficient and cost-effective.

What does it do?

Though Vendr’s objective focuses on SaaS procurement, it helps organizations manage apps, contracts, vendors, spend, and renewals.

Vendr Features: How will it help your business?

Intake to procure

The manual procurement process is prone to errors and frequent bottlenecks. Your procurement team will be chasing approvals rather than focusing on their tasks.

It’s approval request workflows will automate the entire process and expedite it. Each stakeholder will be reminded of their task via Slack, and the approval request will be processed quickly and with complete transparency.

Renewal reminders will enable you to stay ahead of contract renewals, identify cost-saving opportunities, and renew contracts on time.

Supplier relationship management

Manage all your vendors and relevant assets, like contracts, subscriptions, applications, workflows, etc., from one place.

Monitor vendor-related app usage, compliance, contract terms, overlapping apps, redundant spend, and relevant workflows within the same dashboard.

Negotiation services

Vendr’s SaaS buying services work in two ways: either you take the lead with assistance from their experts, or it’s negotiation experts take the lead and directly negotiate with the vendor on your behalf, making time for your team to focus on strategic tasks.

Integrations

This platform can integrate with your internal systems to get complete visibility into your SaaS stack, including the applications, spend, logins, etc., for effective management.

• SSO integrations
• Finance integrations
• Slack integrations (workflows and notifications)
• HRIS integrations

Here’s a quick rundown of Vendr’s capabilities:

• Centralizes the approval request process using workflows to remove procurement bottlenecks.
• Provides 100% visibility into the procurement process with real-time progress tracking.
• Create renewal calendars and receive automated renewal reminders.
• Identify duplicate and overlapping applications.
• Manage vendors and applications in one place.
• SaaS negotiation services to save time for in-house procurement teams.
• Slack for approval and requests.
• System and Direct integrations.
• A database of the latest pricing benchmarks for negotiation leverage.

So, do you think the features cater to your needs? Wait until you look at their pricing plans before you make the decision.

Vendr Pricing - A quick breakdown

When you opt for the tool, you will receive a generalized plan for free. Alongside this offering, Vendr offers three add-ons: two product add-ons (Premium Procurement, Premium Intelligence) and one service add-on (Premium Negotiation Support).

Let’s have a closer look at the Vendr pricing plan:

Free for Everyone

Vendr offers a plan called "Free for Everyone," which is exactly as it sounds: it costs nothing. This plan provides pricing benchmarks, negotiation support, and procurement automation tailored for teams, all at no charge. This plan offers a comprehensive suite of features to streamline procurement processes without cost.

Product add-on: Premium Procurement

Vendr offers a "Premium Procurement'' add-on, which includes a 30-day trial. Priced at $300 per month, this add-on unlocks advanced features to maximize the efficiency of Vendr's intake-to-procure functionality.

Product add-on: Premium Intelligence

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This offering provides unlimited access to Vendr's pricing benchmarks, negotiation insights, and expert support for contract analysis. Annual pricing ranges from $25,000 to $95,000, depending on your organization's size.

Service add-on: Premium Negotiation Support

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Building upon the Premium Intelligence package, this tier includes full-service negotiation support, with Vendr's team negotiating directly with your suppliers. The annual cost varies between $40,000 and $140,000, also based on employee headcount.

It's worth noting that you already require either Premium Intelligence or Premium Procurement plan to opt for this add-on. With this add-on, businesses can confidently navigate renewals and leverage Vendr's expertise to achieve the best possible outcomes.

Note: The stated savings are merely a conservative approximation; Vendr asserts that their actual savings often reach 5x times their guaranteed savings.

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Our Thoughts: Is Vendr Worth the Cost?

Vendr has positioned itself as a procurement-first platform, focusing primarily on negotiation support and vendor contract management. While this approach might work for companies that only need basic procurement assistance, businesses looking for comprehensive SaaS management may find Vendr lacking in critical areas.

At CloudEagle, we believe procurement is just one piece of the puzzle. A truly effective SaaS management and procurement platform should go beyond just negotiating vendor contracts—it should also help IT, finance, and procurement teams optimize SaaS usage, automate access control, and drive cost savings from day one.

Let’s break it down further:

1. No Full-Stack SaaS Management Capabilities

Vendr’s focus is on procurement, but SaaS management goes beyond just buying software at a lower price. Companies also need:

• User provisioning & deprovisioning (RBAC, JIT access) to automate access governance.
• License tracking & reclamation to prevent unused seats from draining budgets.
• SaaS usage analytics & cost optimization to cut unnecessary spend proactively.
• Renewal automation & contract lifecycle management to avoid last-minute surprises.
  
  

Vendr lacks these features, meaning businesses will still need additional tools to fully manage their SaaS stack. CloudEagle, on the other hand, combines all these capabilities in one platform.

2. Limited Cost Optimization Beyond Negotiation

While Vendr provides pricing benchmarks and negotiation support, it doesn’t offer the deep spend analytics and optimization capabilities that CloudEagle does.

CloudEagle not only renegotiates vendor contracts but also:
✔ Identifies duplicate, free, and underutilized SaaS apps.
✔ Highlights shadow IT risks with automated alerts.
✔ Helps teams right-size their SaaS stack based on actual usage data.

This ensures that savings don’t just come from better negotiations—but from smarter SaaS management.

3. High Cost of Add-Ons & Scalability Concerns

Vendr’s pricing model looks straightforward at first, but its add-ons drive up costs quickly:

• Premium Procurement: $300/month
• Premium Intelligence: $3,500 to $9,500/month (based on employee count)
• Premium Negotiation Support: $10,000 per 5 negotiations (requires a paid plan)
  
  

This means a scaling company could end up paying tens of thousands annually, just for access to features that CloudEagle provides by default, at a lower cost.

4. The "Guaranteed Savings" Trap

Vendr’s “guaranteed savings” might seem like a great offer, but let’s consider the downside:

What happens if Vendr fails to meet its savings guarantee?

• You’ll get a refund, but your SaaS costs will remain high.
• You will have wasted time relying on a tool that didn’t deliver.
• Meanwhile, you could have been optimizing SaaS spend from Day 1 with CloudEagle.
  
  

A proactive SaaS cost reduction strategy should start with automation, visibility, and analytics, not just vendor negotiation. CloudEagle helps you reduce spend immediately, without waiting for a refund.

✅ Pros of Vendr

✔ Clear Pricing: Vendr’s base pricing structure is transparent.
✔ Negotiation Support: Access to procurement experts for vendor contract discussions.
✔ Refund Guarantee: If Vendr doesn’t achieve savings, users get a refund.
✔ Pricing Benchmark Data: Vendr provides access to 35,000+ software pricing benchmarks.

❌ Cons of Vendr 

✖ Lack of SaaS Management Features – No user provisioning (RBAC, JIT access), license tracking, or renewal automation.
✖ Procurement-Only Focus – Doesn’t optimize SaaS spend beyond negotiations, unlike CloudEagle.
✖ Expensive Add-Ons – Key features like Premium Intelligence and Negotiation Support cost thousands extra per month.
✖ No Real-Time Cost Optimization – Vendr reacts to costs after-the-fact; CloudEagle proactively reduces SaaS spend from Day 1.
✖ Limited Procurement Scope – Only supports SaaS purchases, whereas CloudEagle supports software, hardware, and office procurement.
✖ No Assisted SaaS Buying Team – CloudEagle provides on-demand procurement experts to negotiate the best deals.

Why is CloudEagle a superior option to Vendr?

The obvious differentiator is CloudEagle’s cost-effective pricing, which has additional features for complete SaaS lifecycle management compared to Vendr.

CloudEagle is an all-in-one SaaS management and procurement platform built to help IT, finance, and procurement teams effectively manage their applications, spend, and purchasing processes.

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With “See, Save, Streamline” as the mission statement, CloudEagle’s ultimate objective is to help organizations gain complete visibility, save on SaaS spend from day 1, and streamline SaaS procurement.

SaaS visibility and cost optimization

With the largest integration library in the SaaS management space, CloudEagle can integrate with your internal SSO, finance, HRIS, Slack, and Contract management systems to see your entire SaaS stack.

It’ll give you a bird’s eye view of the applications your teams are using, vendor spend, and how much each department has spent on applications. In addition, you can see users, their access to apps, permission levels, etc., in the user module.

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IGA (Identity Governance and Administration) for Better Access Control:

CloudEagle's advanced IGA capabilities allow organizations to enforce identity governance policies, monitor user access, and prevent unauthorized access to critical SaaS applications. This ensures compliance with security policies and minimizes risks related to over-provisioning or access creep

Direct integrations enable CloudEagle to provide accurate usage data, which you can analyze to eliminate duplicate, free, and redundant apps in your portfolio and optimize your spend.

You can quickly identify free apps acquired through shadow IT, engage with the user who purchased them, and then make informed decisions about optimizing them.

Many companies have already benefited from these features. For instance, Rec Room uses CloudEagle to gain complete visibility on its teams' free apps. Read the detailed story of how CloudEagle helps them identify free apps and prevents shadow IT by sending alerts for unsanctioned apps.

Contract and license management

CloudEagle has a more comprehensive contract and license management module than other vendors. You can store all sensitive documents in one place, use custom fields to house more data, and expand the platform's capabilities.

CloudEagle can extract metadata from the contracts and populate it with relevant information for each app and vendor. Based on the contract dates, it’ll automatically create renewal calendars and send reminders, helping you stay ahead of renewals.  

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For each application, you can see the purchased licenses, usage on each license, and the user provisioned to a particular license. If the license usage is low, you can configure license reclamation workflows to harvest unused licenses and assign them to new uses. This ensures that no investment is wasted.

User onboarding and offboarding

Visiting each application to grant access when a new user joins or revoke access when he quits is time-consuming.

Users need the right permissions and access to specific applications to carry out their tasks. Similarly, when users leave, their access must be swiftly revoked to prevent unauthorized entry and the potential exposure of sensitive information.

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RBAC (Role-Based Access Control) for Secure and Efficient Access Management:

CloudEagle’s RBAC-based provisioning ensures that employees receive access only to the applications and permissions relevant to their job roles. IT teams can define and enforce role-based policies, reducing the risk of excessive access and enhancing security.

With predefined role-based access policies, you can:
✅ Ensure employees have access to the right tools from day one.
✅ Prevent unauthorized access by restricting permissions to job-relevant functions.
✅ Streamline provisioning and deprovisioning workflows by auto-assigning permissions based on roles.

Zero-Trust Security & Just-In-Time (JIT) Access

With increasing cybersecurity threats, CloudEagle follows a zero-trust approach—never trust, always verify. Instead of granting long-term access to SaaS applications, CloudEagle’s JIT (Just-In-Time) Access Management ensures that employees get temporary, time-bound access only when required.

This prevents privilege creep, minimizes security risks, and ensures that no unused or excessive permissions exist within the organization.

By combining JIT, RBAC, and IGA, CloudEagle helps organizations enforce least privilege access, ensuring employees only have the access they need, when they need it..

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CloudEagle’s user provisioning workflows will enable you to automatically suggest relevant apps to users based on their roles and departments. The platform organizes all users and their details in one place, making it easier to provision and deprovision them with a single click.

This streamlines your organization's employee onboarding and offboarding processes, saving time for IT and HR and providing the best onboarding experience for new employees.

Here’s Alice Park from Remediant, recalling how she streamlined onboarding and offboarding using CloudEagle:

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Vendor management

Manage vendors and their spend in one dashboard; it’ll be a source of truth for all your SaaS and spend management activities. You can see the apps associated with the vendors, contracts, licenses, and renewals all in one place.

CloudEagle has an AI-powered vendor research module that’ll help you find the right vendors based on your pain points. You can read relevant reviews, talk to peers, engage with customers, and make the right decisions.

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Why go through the painful process of researching through Google, G2, Capterra, etc., when you have all the information stacked into one platform called CloudEagle?

You can perform side-by-side comparisons for vendors with unbiased pricing and make an informed purchase decision.

Compliance Management & Audit Logs

For enterprises focused on security and compliance, CloudEagle offers detailed audit logs and compliance tracking to help meet industry standards like SOC 2, ISO 27001, HIPAA, and GDPR.

How CloudEagle Enhances Compliance:
✅ Automated access reviews: Regularly audits user access to ensure compliance with security policies.
✅ Detailed audit logs: Maintains an immutable record of all access requests, approvals, and changes for easy compliance reporting.
✅ Customizable compliance policies: Organizations can enforce security policies tailored to their needs.

Procurement workflows

Use automated workflows to streamline SaaS buying. Let your procurement team focus on their core tasks and stop chasing stakeholders for approval.

You can create customizable intake forms for requesters to raise purchase requests. Each stakeholder involved in the workflow will be notified via Slack, Email, or in-app messages. The workflow will progress as the tasks are completed, removing bottlenecks.

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Unlike Vendr, requesters can raise software, hardware, and office supply requests using CloudEagle. Slack is not just used to send notifications; your users can raise purchase requests from Slack, and the workflow will be triggered automatically.

Workflows can also be used for renewal reminders and license reallocations, automate repetitive processes, and expedite your business operations.

CloudEagle streamlined Nowports' SaaS procurement process by centralizing all vendor contracts in a single repository and sending timely renewal reminders. CloudEagle's effective negotiation resulted in Nowports securing 34% savings.

Check out the detailed story here.

Assisted buying

Having trouble negotiating with the vendor? CloudEagle’s SaaS buyers can readily assist you in your negotiation process. Either you want to take the lead, or you want our experts to do it. It's your choice.

Our experts will analyze your business requirements, budget, and usage data, leverage the latest pricing benchmarks, and help you purchase the right product at the best price.

Whether you want to purchase a new product, renew the contract, or right-size your licenses, our on-demand procurement experts will negotiate on your behalf and secure favorable deals.

With years of negotiation experience under their belts and access to pre-negotiated discounts and benchmarks, we’ll help you select the right vendor and secure the best deals.

CloudEagle's expert SaaS buying team negotiated with vendors on Armory's behalf, achieving successful cost reductions. Leveraging the latest price benchmarks, they optimized licenses across multiple contracts, saving money.

Here's how our SaaS buying experts helped Armory with negotiations; check it out.

What makes CloudEagle stand out from the competition?

CloudEagle is one of the very few tools that has:

• SaaS management and spend management
• 30 minute onboarding
• Accurate usage insights and analytics  
• Procurement workflows
• Assisted buying/negotiation services
• User provisioning and deprovisioning
• Renewal workflows
• Vendor research and management
• Pre-negotiated vendor discounts.
• Role-Based Access Control (RBAC) for secure access management
• Just-In-Time (JIT) Access to enforce least privilege.
• Compliance management & audit logs for regulatory adherence.

It’s the most comprehensive SaaS management and procurement tool available on the market, and the coolest part is that it's very affordable.

CloudEagle has three pricing plans: SaaS management, SaaS governance, SaaS Procurement

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You can either choose the platform, negotiation services, or both; it's your call. Choose the best plan that aligns with your business needs.

We know the price makes CloudEagle the best bang for your buck; do you want to see how you can realize savings and streamline procurement?

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