Treasure Data relied on manual deprovisioning for employee offboarding, which became increasingly inefficient as their SaaS usage expanded. HR and IT admins had to repeatedly follow up with app stakeholders for access details, wasting valuable time and delaying the revocation of permissions. This manual process also reduced the team’s overall productivity. As a result, departing employees sometimes retained access, posing significant security risks.
Treasure Data Streamlined Employee Offboarding using CloudEagle.ai
"Manually deprovisioning employees from each app was time-consuming and unsustainable as our SaaS usage grew, impacting the productivity of our HR and IT teams. With CloudEagle.ai’s auto-deprovisioning workflows, we efficiently offboarded ex-employees across 75 apps, "significantly enhancing both security and operational efficiency."
- Steve Poe, Staff Business Systems Specialist, Treasure Data
1354 hrs/yr
Saved On Offboarding
75 apps
Optimized after deprovisioning
30
Ex-employees deprovisioned
Challenge
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Solution
They switched to CloudEagle.ai to fully automate their employee offboarding process. With the platform’s auto-deprovisioning workflows, revoking SaaS app access for departing employees became seamless and efficient. This allowed them to deprovision multiple users across all apps effortlessly, ensuring that no former employee retained access to any application after leaving the organization.
Result
Automated deprovisioning workflows helped Treasure Data eliminate time-consuming manual processes, speeding up employee offboarding. Within three months, they streamlined access by deprovisioning 75 users across 30 apps, ensuring tighter security and cost optimization. Quick removal of app access minimized security risks, while streamlined operations allowed teams to focus on more critical tasks, saving valuable time and resources.
Key Highlights:
Challenge
Our IT teams had to manually visit each app and revoke access for former employees. This process was not only time-consuming but also prone to errors, leaving many former employees with lingering access to critical applications.
This increased the risk of unauthorized access and potential security and compliance breaches. As our SaaS stack expanded, the number of offboarding tasks multiplied, it became evident that our manual approach was no longer sustainable.
IT and HR teams were overwhelmed with repetitive, administrative tasks, leaving little time for strategic priorities like optimizing IT infrastructure, enhancing security policies, or driving innovation.
The inefficiency of the process not only impacted productivity but also increased our organization's vulnerability to compliance and security risks.
Solution
"By adopting CloudEagle.ai’s auto-deprovisioning workflows, the team could easily revoke user access from apps with just one click. This made the offboarding process much faster, cut down on repetitive tasks, and ensured access was revoked across multiple apps without delay."
- Steve Poe, Staff Business Systems Specialist, Treasure Data
Faster integration
Treasure Data quickly integrated with CloudEagle.ai in just 30 minutes. The platform connected seamlessly with their SSO, finance, and HRIS systems, streamlining the entire offboarding process. This rapid integration provided instant visibility into their SaaS ecosystem, automating app access management and ensuring a smooth offboarding process without disrupting operations.
Proactive Access Governance
CloudEagle.ai delivered real-time tracking of the deprovisioning process, immediately identifying 30 employees with lingering access to 75 apps. This proactive capability allowed administrators to resolve access issues quickly, preventing delays and reducing security risks by ensuring no user permissions were left unchecked.
Increased team efficiency
By leveraging CloudEagle.ai's pre-configured workflows, Treasure Data eliminated manual offboarding tasks. IT admins could revoke access across multiple apps in a single click, reducing errors and saving valuable time. This enhanced efficiency enabled teams to redirect their focus to high-impact, strategic initiatives.
Impact
Hours Turned Into Clicks
With CloudEagle.ai’s auto-deprovisioning workflows, Treasure Data drastically cut the time spent removing ex-employee's access, saving 1354 hours a year in offboarding. Previously, IT and HR teams manually revoked access across multiple apps, taking hours. Automation transformed this process, enabling offboarding in just a few clicks, saving time, and allowing teams to focus on strategic priorities.
Increased operational scalability
Treasure Data was able to handle large-scale offboarding effortlessly. Whether it was deprovisioning 30 users across 75 apps or managing surges in SaaS usage, the automated workflows streamlined operations, ensuring consistency and scalability as their SaaS environment grew.
No more lingering access
Our customer addressed one of their biggest concerns—lingering access for ex-employees. The platform ensured that all users were promptly deprovisioned, leaving no gaps in security. This eliminated any risk of unauthorized access to sensitive apps and data, enhancing Treasure Data’s security posture and safeguarded valuable data.
